Executive Assistant

Townley Engineering & Manufacturing Co.; Candler (FL); On-site; USD 40,000 - 55,000; Full time

Job summary

Townley Engineering & Manufacturing Co. in Candler, Florida, is looking for an Administrative Assistant to provide high-level support to executives. Key responsibilities include managing schedules, coordinating meetings, handling correspondence, and performing various administrative tasks.

The ideal candidate will have an Associate's degree and at least two years of relevant experience. Proficiency in data management and strong organizational skills are essential for success in this role.

Townley is an Equal Opportunity Employer and a drug-free workplace.

Qualifications

• Minimum of two years of relevant administrative experience.
• Proficient in data entry and document preparation.
• Strong judgment in handling confidential information.

Responsibilities

• Manage executive calendars and schedule appointments.
• Screen and prioritize incoming communications.
• Prepare agendas, record minutes, and follow up on action items.
• Draft and edit various documents and reports.
• Maintain filing systems and ensure confidentiality.
• Liaise between executives and departments/clients.
• Assist in special projects as needed.

Skills

Attention to detail

Organizational skills

Interpersonal skills

Discretion

Education

Associate's degree or equivalent

Job description

Job Purpose

Provide high‑level administrative support to company executives. You will be responsible for managing schedules, coordinating meetings, handling correspondence, and performing various administrative tasks to ensure efficient operations within the organization.

Responsibilities

• Manage and maintain executive calendars, including scheduling appointments, meetings, and travel arrangements.
• Screen and prioritize incoming communications (calls, emails, correspondence), responding on behalf of the executive when appropriate.
• Prepare and distribute meeting agendas, record accurate minutes, and follow up on action items.
• Draft, edit, and format a variety of documents, presentations, and reports.
• Maintain organized digital and physical filing systems, ensuring the confidentiality of sensitive materials.
• Serve as a liaison between executives and internal departments, external partners, and clients.
• Assist in the coordination and execution of special projects and organizational initiatives.
• Perform additional administrative duties as assigned by executive leadership.

Qualifications

• Associate's degree or equivalent combination of education and experience; a minimum of two (2) years of relevant administrative experience is required.
• Demonstrated ability to plan, prioritize, and execute tasks with accuracy and attention to detail.
• Proficient in using computers and related software for data entry, document preparation, and communication.
• Strong discretion and sound judgment when handling confidential information.
• Excellent organizational and interpersonal skills, with a professional and proactive approach to responsibilities.

Additional Requirements

Townley Engineering & Manufacturing is an Equal Opportunity Employer/Veterans/Disabled.

Townley Engineering & Manufacturing is a drug‑free workplace. Candidates must be able to pass a post‑offer / pre‑employment drug screen and job‑related employment physicals.

Candidates must be legally authorized to work in the United States.