Executive Assistant to CIO — Onsite in San Jose

191 Altera Corporation; San Jose (CA); On-site; USD 91,000 - 125,000; Full time

Job summary

191 Altera Corporation in San Jose, CA seeks an Executive Administrative Assistant onsite five days a week to partner with the CIO and IT leadership. You will manage complex calendars, coordinate travel, prepare materials, and handle confidential information with discretion.

The role emphasizes proactive problem solving, strong judgment, and seamless day-to-day operations supporting a growing organization. Onsite work and heavy executive exposure are required.

Qualifications

• 10+ years of experience supporting senior executives in a complex, fast-paced corporate environment.
• Proven experience supporting C-level executives and leadership teams.
• Strong proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools such as Microsoft Teams and SharePoint.
• Exceptional organizational and prioritization skills, with the ability to manage multiple competing demands.
• Strong executive presence, communication skills, and business acumen.
• Highly professional, resourceful, and proactive, with a strong sense of ownership and accountability.
• Ability to exercise excellent judgment and maintain strict confidentiality.

Responsibilities

• Provide executive support to the CIO and members of the IT leadership team.
• Manage complex calendars, schedule meetings, and coordinate domestic and international travel arrangements.
• Serve as a key point of coordination between executives, employees, business partners, and external stakeholders.
• Anticipate needs, stay ahead of priorities, and proactively address administrative and operational challenges.
• Support leadership team initiatives by organizing information, tracking deliverables, and coordinating follow-through on key actions.
• Plan and coordinate team meetings, leadership offsites, events, and other organizational activities.
• Prepare presentations, reports, meeting materials, and other business documents.
• Process and reconcile executive expenses in accordance with company policies.
• Handle sensitive and confidential information with professionalism, discretion, and sound judgment.

Skills

Executive support

Calendar management

Travel coordination

Communication skills

Discretion

Confidentiality

Ownership & accountability

Tools

Outlook

Word

Excel

PowerPoint

Microsoft Teams

SharePoint

Job description

191 Altera Corporation in San Jose, CA seeks an Executive Administrative Assistant onsite five days a week to partner with the CIO and IT leadership. You will manage complex calendars, coordinate travel, prepare materials, and handle confidential information with discretion.

The role emphasizes proactive problem solving, strong judgment, and seamless day-to-day operations supporting a growing organization. Onsite work and heavy executive exposure are required.