Executive Administrative Assistant

191 Altera Corporation; San Jose (CA); On-site; USD 91,000 - 125,000; Full time

Job summary

191 Altera Corporation in San Jose, CA seeks an Executive Administrative Assistant onsite five days a week to partner with the CIO and IT leadership. You will manage complex calendars, coordinate travel, prepare materials, and handle confidential information with discretion.

The role emphasizes proactive problem solving, strong judgment, and seamless day-to-day operations supporting a growing organization. Onsite work and heavy executive exposure are required.

Qualifications

• 10+ years of experience supporting senior executives in a complex, fast-paced corporate environment.
• Proven experience supporting C-level executives and leadership teams.
• Strong proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools such as Microsoft Teams and SharePoint.
• Exceptional organizational and prioritization skills, with the ability to manage multiple competing demands.
• Strong executive presence, communication skills, and business acumen.
• Highly professional, resourceful, and proactive, with a strong sense of ownership and accountability.
• Ability to exercise excellent judgment and maintain strict confidentiality.

Responsibilities

• Provide executive support to the CIO and members of the IT leadership team.
• Manage complex calendars, schedule meetings, and coordinate domestic and international travel arrangements.
• Serve as a key point of coordination between executives, employees, business partners, and external stakeholders.
• Anticipate needs, stay ahead of priorities, and proactively address administrative and operational challenges.
• Support leadership team initiatives by organizing information, tracking deliverables, and coordinating follow-through on key actions.
• Plan and coordinate team meetings, leadership offsites, events, and other organizational activities.
• Prepare presentations, reports, meeting materials, and other business documents.
• Process and reconcile executive expenses in accordance with company policies.
• Handle sensitive and confidential information with professionalism, discretion, and sound judgment.

Skills

Executive support

Calendar management

Travel coordination

Communication skills

Discretion

Confidentiality

Ownership & accountability

Tools

Outlook

Word

Excel

PowerPoint

Microsoft Teams

SharePoint

Job description

Role Summary

This is an onsite role based in our San Jose office and requires attendance in the office five (5) days per week. As an Executive Administrative Assistant, you will be a trusted partner to the Chief Information Officer (CIO) and members of the IT leadership team. This highly visible role is ideal for a polished, resourceful professional who thrives in a fast-paced environment and takes pride in keeping executives and teams operating at their best. You will play a critical role in supporting a growing organization by managing complex calendars, coordinating priorities, facilitating communication, and ensuring seamless execution of day-to-day operations. Success in this role requires sound judgment, exceptional organizational skills, discretion, and a proactive approach to anticipating needs and solving problems. This is an onsite role based in our San Jose office and requires attendance in the office five (5) days per week.

Key Responsibilities

• Provide executive support to the CIO and members of the IT leadership team.
• Manage complex calendars, schedule meetings, and coordinate domestic and international travel arrangements.
• Serve as a key point of coordination between executives, employees, business partners, and external stakeholders.
• Anticipate needs, stay ahead of priorities, and proactively address administrative and operational challenges.
• Support leadership team initiatives by organizing information, tracking deliverables, and coordinating follow-through on key actions.
• Plan and coordinate team meetings, leadership offsites, events, and other organizational activities.
• Prepare presentations, reports, meeting materials, and other business documents.
• Process and reconcile executive expenses in accordance with company policies.
• Handle sensitive and confidential information with professionalism, discretion, and sound judgment.

Salary Range

The pay range below is for Bay Area California only. Actual salary may vary based on a number of factors including job location, job-related knowledge, skills, experiences, trainings, etc. We also offer incentive opportunities that reward employees based on individual and company performance. This is a non-exempt hourly position that pays the hourly equivalent of the following range: $91,200 - $125,400 USD

We use artificial intelligence to screen, assess, or select applicants for the position. Applicants must be eligible for any required U.S. export authorizations. This position does not provide immigration sponsorship.

#LI-MD1

Qualifications

• 10+ years of experience supporting senior executives in a complex, fast-paced corporate environment.
• Proven experience supporting C-level executives and leadership teams.
• Strong proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools such as Microsoft Teams and SharePoint.
• Exceptional organizational and prioritization skills, with the ability to manage multiple competing demands.
• Strong executive presence, communication skills, and business acumen.
• Highly professional, resourceful, and proactive, with a strong sense of ownership and accountability.
• Ability to exercise excellent judgment and maintain strict confidentiality.

Job Type: Regular Shift: Shift 1 (United States of America) Primary Location: San Jose, California, United States Additional Locations:

Posting Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, religious creed, sex, national origin, ancestry, age, physical or mental disability, medical condition, genetic information, military and veteran status, marital status, pregnancy, gender, gender expression, gender identity, sexual orientation, or any other characteristic protected by local law, regulation, or ordinance.

About Altera

Altera: Accelerating Innovators Altera provides leadership programmable solutions that are easy-to-use and deploy in applications from cloud to edge, offering limitless AI possibilities. Our end-to-end broad portfolio of products including FPGAs, CPLDs, Intellectual Property, development tools, System on Modules, SmartNICs and IPUs provide the flexibility to accelerate innovation. Altera is helping to shape the future through pioneering innovation that unlocks extraordinary possibilities for everyone on the planet.