Executive Assistant to CIO & Global IT Leaders

Talentify; City of White Plains (NY); Hybrid; USD 55,000 - 83,000; Full time

Job summary

Talentify in White Plains, NY seeks an Executive Assistant to support the Americas CIO & Data Officer and leadership teams. The role is hybrid (3 days onsite) and focuses on calendar management, travel, expenses, and confidential administrative duties in a fast-paced, global environment.

The ideal candidate has an associate degree and at least 7 years of relevant experience, exceptional communication, and the ability to handle multiple senior leaders with discretion and professionalism.

Qualifications

• Associate degree and minimum 7 years’ relevant experience.
• Ability to manage a high volume of work with competing priorities.
• Excellent emotional intelligence and communication skills.
• Ability to make independent decisions with minimal guidance.
• Experience supporting multiple senior leaders and global executives.

Responsibilities

• Provide Executive Assistance to Americas CIO & Data Officer and leadership teams, including extensive calendaring, travel, meetings, expenses and ad hoc projects.
• Manage demanding calendaring requests with limited oversight.
• Coordinate global travel and expense reporting using Concur.
• Maintain confidentiality and information security when handling sensitive information.
• Serve as liaison and brand extension for leaders, escalating communications as needed.
• Handle IT & Data administrative duties such as mail, vendor setup, PO management, supplies, and team files in OneDrive/Teams.
• Contribute to the department’s professional and respectful interactions with stakeholders.

Skills

Time management

Communication

Confidentiality

Problem solving

Microsoft Office

Microsoft Teams

Concur

SAP

OneDrive

Education

Associate degree

Tools

OneDrive/Teams

Concur

SAP

Job description

Talentify in White Plains, NY seeks an Executive Assistant to support the Americas CIO & Data Officer and leadership teams. The role is hybrid (3 days onsite) and focuses on calendar management, travel, expenses, and confidential administrative duties in a fast-paced, global environment.

The ideal candidate has an associate degree and at least 7 years of relevant experience, exceptional communication, and the ability to handle multiple senior leaders with discretion and professionalism.