Executive Assistant to CEO/COO/CIO — Onsite OC

The Ensign Group; San Juan Capistrano (CA); Hybrid; USD 80,000 - 85,000; Full time

Benefits offered by this job

Onsite gym

401(k) with company match

Medical/dental/vision coverage

Life insurance

Job summary

The Ensign Group is seeking an Executive Assistant to support the CEO, COO, and CIO at our San Juan Capistrano Service Center in California. This full-time, exempt position handles calendar management, travel planning, and confidential executive communications.

Collaboration with fellow assistants and leadership is essential for aligning priorities and delivering seamless operations. We offer a competitive salary and comprehensive benefits.

Qualifications

• 3–5 years of administrative or executive support experience.
• Strong organizational, scheduling and travel coordination skills.
• Excellent written and verbal communication with senior executives and external stakeholders.
• Proficient in Microsoft Outlook, Word, PowerPoint and Excel.
• Discretion with confidential information and proactive service mindset.

Responsibilities

• Manage executive calendars and prioritize multiple requests with minimal guidance.
• Coordinate internal and external meetings, briefs, and follow-ups.
• Plan detailed travel including flights, hotels, and itineraries.
• Serve as a professional point of contact for employees and external partners.
• Prepare reports, presentations, and confidential documents.
• Maintain meeting notes and track action items to close gaps.
• Support expense reports, invoices, and admin processes.
• Assist outside regular hours when travel or scheduling requires.
• Collaborate with other assistants and Service Center teams.

Skills

Administrative support experience

Calendar management

Travel coordination

Communication skills

Microsoft Office Suite

Tools

Microsoft Office Suite

Job description

The Ensign Group is seeking an Executive Assistant to support the CEO, COO, and CIO at our San Juan Capistrano Service Center in California. This full-time, exempt position handles calendar management, travel planning, and confidential executive communications.

Collaboration with fellow assistants and leadership is essential for aligning priorities and delivering seamless operations. We offer a competitive salary and comprehensive benefits.