Executive Assistant to CFO & HR Operations

Taft-School; Watertown (CT); On-site; USD 55,000 - 85,000; Full time

Job summary

Taft School in Watertown, CT is seeking an Executive Assistant to the Business Office and HR to support the CFO and leadership. You will coordinate contracts, HR paperwork, and administrative workflows while maintaining strict confidentiality and accuracy.

The role requires 3–5 years in admin/HR/ops, strong organizational skills, and proficiency with MS Office and HR systems. A proactive, service-oriented mindset and ability to work independently are essential.

Qualifications

• Bachelor's degree preferred
• 3–5 years of progressively responsible administrative, HR, business office, or operations experience
• Exceptional organizational and project management skills with the ability to manage multiple priorities
• Strong attention to detail and commitment to accuracy
• Demonstrated discretion and ability to maintain confidentiality
• Ability to work independently and collaboratively with a service-oriented mindset
• Excellent interpersonal, customer service, and communication skills
• Proficiency with Microsoft Office Suite and HR, payroll, or business management systems
• Experience in an educational or independent school environment is preferred

Responsibilities

• Provide administrative support to the Chief Financial Officer and Business Office leadership.
• Coordinate departmental processes, communications, meetings, and document management.
• Assist with special projects and operational initiatives as assigned.
• Maintain organized records and ensure timely completion of administrative tasks.
• Manage the preparation, distribution, tracking, and collection of employment agreements, contracts, and other official documents.
• Monitor contract approval workflows and ensure all required approvals are secured.
• Follow up with faculty, staff, administrators, and external partners to obtain completed and signed documents.
• Maintain contract records and ensure compliance with institutional policies.
• Track key dates and deadlines related to employment agreements and renewals.
• Perform compliance tracking.
• Ensure required forms are completed and received.
• Support employee communication regarding required forms, training requirements, and policy acknowledgments.
• Assist with other HR-related activities.
• Monitor outstanding action items and provide timely reminders and follow-up.
• Identify opportunities to improve efficiency, accuracy, and accountability within HR and Business Office processes.
• Generate reports and status updates to support operational decision-making.
• Develop and maintain systems to track approvals, employee documentation, contracts, and administrative workflows.

Skills

Organization

Project management

Discretion

Confidentiality

Communication

MS Office

HR systems

Education

Bachelor's degree

Tools

HR systems

Payroll systems

Business management systems

Job description

Taft School in Watertown, CT is seeking an Executive Assistant to the Business Office and HR to support the CFO and leadership. You will coordinate contracts, HR paperwork, and administrative workflows while maintaining strict confidentiality and accuracy.

The role requires 3–5 years in admin/HR/ops, strong organizational skills, and proficiency with MS Office and HR systems. A proactive, service-oriented mindset and ability to work independently are essential.