Executive Assistant to the Chief Financial Officer

Tuskegee University; Tuskegee (AL); On-site; USD 45,000 - 60,000; Full time

Job summary

Tuskegee University is seeking an Executive Assistant to the Chief Financial Officer (CFO) to manage daily operations and assist with financial tasks. This role involves organization, scheduling, and maintaining confidentiality in diverse administrative functions.

The ideal candidate will hold a Bachelor's degree in Business Administration or Accounting, or an Associate’s degree with relevant experience. Strong analytical and communication skills are essential, along with proficiency in MS Office products.

Qualifications

• Bachelor’s degree or Associate’s degree with relevant experience.
• At least 1 year of experience in an office setting.
• Ability to maintain confidentiality and ethical standards.
• Strong analytical skills and independent problem-solving.

Responsibilities

• Organize and administer daily operations of the office.
• Schedule appointments and maintain the CFO's calendar.
• Prepare meeting agendas and reports.
• Act as a liaison with various units under the CFO.

Skills

Strong ethical standards

Excellent customer service

Oral and written communication

Experience with computer systems

Proficiency with MS Office

Strong analytical skills

Education

Bachelor’s degree in Business Administration or Accounting

Associate’s degree with 3–4 years of secretarial experience

Tools

MS Office products

Job description

Executive Assistant to the Chief Financial Officer

We are seeking an Executive Assistant to support the Chief Financial Officer (CFO) in managing daily office operations and ensuring efficient administration of financial and administrative tasks.

Responsibilities

• Organize and administer daily operations of the office, including design and maintenance of filing systems.
• Schedule appointments and maintain the CFO's calendar.
• Review materials submitted for signature to ensure proper format and compliance with office standards.
• Prepare meeting agendas, informal hearings, and conferences.
• Make arrangements for meetings hosted by the CFO, including facilities, meals, and lodging for participants.
• Prepare requisitions, travel forms and other reports for signature.
• Provide information to University personnel, the general public and other stakeholders in accordance with office policy.
• Prepare statistical/financial data reports as requested.
• Assist with insurance renewal coverage for the University and gather exposure data campus-wide.
• Assist with drafting correspondence, reports, presentations and other materials as assigned.
• Make decisions regarding office protocol in the absence of key personnel consistent with office policy.
• Act as liaison with various units under the supervision of the CFO and supplement staffing as needed.
• Train and supervise student workers.
• Provide support to Independent Auditors in accordance with office policy.
• Other duties as assigned by the CFO or Assistant to the CFO for Compliance and Reporting.

Qualifications

• Bachelor’s degree, preferably in Business Administration or Accounting, or Associate’s degree with 3–4 years of secretarial experience.
• At least 1 year of experience in an office setting.
• Strong ethical standards and ability to maintain confidentiality.
• Excellent customer service, oral and written communication skills.
• Experience with computer systems and standard office machines.
• Proficiency with MS Office products including Word, PowerPoint, Excel, Access, Power and Outlook.
• Strong analytical skills.
• Knowledge of office management, organization and supervisory procedures.
• Ability to work independently, resolve issues and be open to continued education.
• Team player.

Required Documents for Application

• Tuskegee University employment application
• Resume
• Cover Letter
• Unofficial transcript(s)
• Official transcript(s) will be required upon hire
• Optional documents may be included: Letter of Recommendation, Curriculum Vitae, etc.

Application deadline is until the position is filled. The start date will be discussed with the successful candidate.