Finance Executive Assistant

Aerostar Airport Holdings, LLC; Carolina (PR); On-site; USD 65,000 - 90,000; Full time

Job summary

Aerostar Airport Holdings, LLC is seeking a Finance Executive Assistant to provide high-level administrative support to the CFO and assist the Finance Department. The role demands exceptional organization, proactive problem-solving, and the ability to manage multiple priorities in a fast-paced environment.

You will serve as a trusted partner, coordinating complex schedules, preparing materials, and ensuring confidentiality while supporting strategic initiatives and efficient communication across

Qualifications

• Bachelor's degree in Business Administration, Communications, or related field.
• Minimum 5+ years of experience supporting C-level executives.
• Experience in a mid-sized organization (300–500 employees) preferred.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.

Responsibilities

• Manage and maintain the CFO and Assistant CFO’s calendar, including scheduling meetings, travel arrangements, and event coordination.
• Prepare agendas, presentations, briefing materials, and documentation for meetings.
• Draft and edit correspondence, reports, and other official documents.
• Screen, prioritize, and manage communications with discretion and professionalism.
• Act as the primary point of contact between the CFO/Assistant CFO and internal teams, board members, and external partners.
• Ensure compliance with company policies and procedures.
• Anticipate needs and propose solutions to optimize time and resources.
• Coordinate and follow up on strategic initiatives and special projects.
• Prepare and process expense reports for the CFO and Assistant CFO.
• Maintain petty cash control for the Finance Department and disburse as required.
• Deliver monthly petty cash documentation to each department.
• Process quarterly financial statements to bondholders.
• Handle sensitive information with confidentiality and professionalism.
• Execute other duties assigned by the CFO and/or Assistant CFO.

Skills

Excellent organizational

Time-management

Written communication

Verbal communication

Discretion/confidentiality

Independent work

Microsoft Office

Teams/Zoom

ERP proficiency

Education

Bachelor's degree in Business Administration/Communications/related field

Tools

Microsoft Office Suite

Microsoft Teams

Zoom

ERP system

Job description

This position provides high-level, strategic administrative support to the CFO, ensuring seamless day-to-day operations and enabling focus on organizational priorities and long-term strategies. The Finance Executive Assistant acts as a trusted partner, exercising sound judgment, discretion, and confidentiality while managing complex schedules, communications, and key initiatives in a fast-paced environment.

The position requires exceptional organizational skills, proactive problem-solving, and the ability to manage multiple priorities simultaneously. Serving as a central liaison between the CFO and internal and external stakeholders, the Finance Executive Assistant plays a critical role in maintaining productivity, supporting informed decision-making, and facilitating effective communication across the organization. This position also provides supplementary assistance to the Finance Department.

Essential Functions:

• Manage and maintain the CFO and Assistant CFO’s calendar, including scheduling meetings, travel arrangements, and event coordination.
• Prepare agendas, presentations, briefing materials, and documentation for meetings.
• Draft and edit correspondence, reports, and other official documents.
• Screen, prioritize, and manage communications (emails, calls) with discretion and professionalism.
• Act as the primary point of contact and liaison between the CFO/Assistant CFO and internal teams, board members, and external partners.
• Ensure compliance with company policies and procedures.
• Anticipate needs and proactively propose solutions to optimize time and resources.
• Coordinate and follow up on strategic initiatives and special projects as assigned.
• Prepare and process expense reports for the CFO and Assistant CFO.
• Maintain control of petty cash for the Finance Department and make disbursements as required.
• Deliver monthly petty cash documentation to each department.
• Responsible for organizing and conducting the process of sending the quarterly financial statements to the bondholders.
• Diligently and confidentially process vendor creation information in the company’s ERP system.
• Handle sensitive information with the highest level of confidentiality and professionalism.
• Execute any other duties assigned by the CFO and/or Assistant CFO.

Qualification Requirements:

• Bachelor’s degree in Business Administration, Communications, or related field preferred.
• Minimum 5+ years of experience supporting C-level executives or senior leadership.
• Experience in a mid-sized organization (300–500 employees) preferred.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite and productivity and collaboration tools (Teams, Zoom, etc.).
• Ability to work independently and exercise sound judgment.
• Experience coordinating media and public relations matters.