Executive Assistant to CEO — Strategic Gatekeeper & Travel

Northwood Space

Torrance (CA)

On-site

USD 90,000 - 150,000

Full time

4 days ago

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Job summary

Northwood Space is seeking an Executive Assistant to the CEO to maximize leadership time and organizational impact. You will work closely with the CEO and the executive office to ensure seamless coordination across internal teams, investors, customers, and partners.

This high‑impact role requires exceptional judgment, discretion, and the ability to anticipate needs. You will manage the CEO's calendar, travel, inbox, and communications with professionalism, while working onsite at our Los Angeles

Qualifications

7+ years of progressive Executive Assistant experience, including direct support for a CEO, founder, or C-level executive in a demanding, fast-paced environment.

Responsibilities

Own and strategically manage the CEO's complex, dynamic calendar, prioritizing engagements to align with company priorities.
Serve as a trusted gatekeeper, managing competing requests and proactively resolving scheduling conflicts.
Manage the CEO's inbox and communications, drafting responses in their voice and ensuring timely follow-through.
Act as a trusted liaison between the CEO and internal leadership, investors, customers, strategic partners, press, and other high-profile external stakeholders.
Own end-to-end travel planning, including complex itineraries and last-minute changes.
Coordinate meeting materials, briefings, context, and logistical details for key engagements.
Track executive commitments and drive resolution of outstanding requests.
Develop an understanding of the CEO's priorities to operate with increasing independence and discretion.