Strategic Executive Assistant to CEO — Space Tech

Northwood Space; New Mexico; On-site; USD 100,000 - 140,000; Full time

Job summary

Northwood Space in Los Angeles seeks an Executive Assistant to the CEO to maximize her time and effectiveness as the company builds the internet for space. You will manage a complex calendar and inbox, coordinate communications and travel, and ensure priorities move forward with discretion.

Responsibilities include drafting materials, preparing agendas, liaising with executives, investors, and customers, and protecting confidential information in a fast-growing, high-impact environment.

Qualifications

• 4+ years of experience supporting a CEO or C-level executive in a fast-paced environment.
• Exceptional organizational skills with the ability to manage shifting priorities.
• Excellent written and verbal communication for senior leaders.
• High level of discretion and handling confidential information.

Responsibilities

• Manage the CEO's calendar, prioritizing meetings, travel, and key engagements.
• Manage the CEO's inbox, draft responses, surface urgent items, and track follow-ups.
• Serve as liaison between the CEO and internal teams, investors, customers, and external stakeholders.
• Anticipate scheduling conflicts, resolve issues, and protect time for focused work.
• Prepare meeting agendas, briefings, and materials for the CEO.
• Coordinate domestic and international travel itineraries and arrangements.
• Draft and proofread correspondence and presentations on behalf of the CEO.

Skills

Calendar management

Inbox management

Communication

Discretion

Prioritization

Problem solving

Tools

Google Workspace

Slack

Notion

Job description

Northwood Space in Los Angeles seeks an Executive Assistant to the CEO to maximize her time and effectiveness as the company builds the internet for space. You will manage a complex calendar and inbox, coordinate communications and travel, and ensure priorities move forward with discretion.

Responsibilities include drafting materials, preparing agendas, liaising with executives, investors, and customers, and protecting confidential information in a fast-growing, high-impact environment.