Executive Assistant to CEO | Global Impact & Travel

Northwood Space; Los Angeles (CA); Presencial; USD 90.000 - 130.000; Tempo integral

Resumo da vaga

Northwood Space in Los Angeles is seeking an Executive Assistant to the CEO who will become a trusted partner, manage complex calendars, coordinate with investors, customers, and partners, and ensure seamless operations across the executive office.

This high-impact role requires exceptional judgment, discretion, and resilience, with on-site work five days a week and occasional extended hours to support travel and events.

Qualificações

• 7+ years of progressive Executive Assistant experience, including direct support for a CEO, founder, or C-level executive in a demanding, fast-paced environment.
• Exceptional organizational skills, attention to detail, and sound judgment, with a proven ability to independently manage complex priorities, anticipate needs, and solve problems with limited direction.
• Outstanding written and verbal communication skills, executive presence, and discretion, with experience engaging senior leaders, investors, customers, and other high-profile stakeholders.
• Strong proficiency with Microsoft Office, Slack, and modern productivity tools, including the ability to leverage AI tools to streamline workflows and improve efficiency
• Ability to work onsite five days per week at our Los Angeles-area headquarters, with flexibility to provide occasional evening and weekend support as business and travel needs require.

Responsabilidades

• Own and strategically manage the CEO's complex, dynamic calendar, prioritizing and sequencing engagements to ensure their time is aligned with the company's highest priorities.
• Serve as a trusted gatekeeper, exercising sound judgment to manage competing requests, protect the CEO's time, and proactively resolve scheduling conflicts and shifting priorities.
• Manage the CEO's inbox and communications, identifying urgent matters, drafting responses in their voice, and ensuring timely follow-through.
• Act as a trusted liaison between the CEO and internal leadership, investors, customers, strategic partners, press, and other high-profile external stakeholders.
• Own end-to-end domestic and international travel planning, including complex itineraries, logistics, and last-minute changes, providing responsive support as needs arise.
• Anticipate the CEO's needs and ensure they are prepared for key engagements by coordinating meeting materials, briefings, relevant context, and logistical details.
• Track executive commitments, action items, and outstanding requests, proactively driving resolution and escalating critical matters when appropriate.
• Develop a deep understanding of the CEO's priorities, working style, and key relationships to operate with increasing independence, exercising exceptional judgment, discretion, and professionalism in all interactions.

Conhecimentos

Executive support

Organizational skills

Communication

Discretion

Microsoft Office

Slack

AI tools

Onsite availability LA

Ferramentas

Microsoft Office

Slack

AI tools

Descrição da vaga

Northwood Space in Los Angeles is seeking an Executive Assistant to the CEO who will become a trusted partner, manage complex calendars, coordinate with investors, customers, and partners, and ensure seamless operations across the executive office.

This high-impact role requires exceptional judgment, discretion, and resilience, with on-site work five days a week and occasional extended hours to support travel and events.