Executive Assistant to CEO — Operations & Travel Lead

ClearDesk; San Diego (CA); On-site; USD 70,000 - 110,000; Full time

Job summary

ClearDesk is seeking a highly organized Executive Assistant to work directly with the CEO in North County San Diego. You will manage the CEO's calendar, curate inbox replies, prepare for meetings, arrange travel, and coordinate across leadership while maintaining discretion and calm under pressure.

The role requires 3+ years supporting a senior executive in a fast-growing company, with proficiency in Google Workspace, Slack, Asana, Zoom, and a willingness to leverage AI tools to streamline

Qualifications

• 3+ years supporting a senior executive, founder, or business owner.
• Experience in a fast-growing small company is a plus.

Responsibilities

• Own the CEO's calendar, protecting focus time and resolving conflicts.
• Triage inbox, draft replies in the CEO's voice, flag decisions.
• Prepare the CEO for meetings with background, notes, and numbers.
• Handle travel and logistics, flights, hotels, conferences, events.
• Close loops with leadership, vendors, and partners; track open items.

Skills

Calendar management

Inbox management

Meeting prep

Travel coordination

Executive support

Tools

Google Workspace

Slack

Asana

Zoom

Job description

ClearDesk is seeking a highly organized Executive Assistant to work directly with the CEO in North County San Diego. You will manage the CEO's calendar, curate inbox replies, prepare for meetings, arrange travel, and coordinate across leadership while maintaining discretion and calm under pressure.

The role requires 3+ years supporting a senior executive in a fast-growing company, with proficiency in Google Workspace, Slack, Asana, Zoom, and a willingness to leverage AI tools to streamline