Executive Assistant to the CEO at LegalOn Technologies San Francisco, CA

Comunidade Metodista; San Francisco (CA); Hybrid; USD 120,000 - 180,000; Full time

Benefits offered by this job

Hybrid work model

Stock options

Health, dental, and vision insurance

Generous PTO

401K plan

Job summary

LegalOn seeks an Executive Assistant to the CEO in a fast-moving SaaS environment. You will manage scheduling, coordinate critical meetings and offsites, prepare materials, and drive follow-through on commitments. The ideal candidate is detail-oriented, resourceful, and comfortable working with executives and cross-functional teams.

This is a force-multiplier role for the CEO and the executive team, ensuring the most important work gets done. Hybrid work options available; travel may be required.

Qualifications

• 5–8+ years as an EA supporting a C-level executive, ideally in a SaaS or technology company.
• Exceptional organizational and multitasking skills under pressure.
• Strong written and verbal communication skills; polished executive presence.
• Proven ability to capture and track commitments, ensuring accountability across multiple stakeholders.
• Adept with productivity tools (GenAI, Google Workspace, Slack, Zoom, Notion, etc.).

Responsibilities

• Priority 1 – Mission Critical: Craft minutes, capture action items, ensure follow-through on decisions.
• Coordinate logistics for CEO meetings, briefings, and offsites; manage executive calendars.
• Plan and run CEO-led events (offsites, town halls) with flawless execution.
• Schedule planning/review meetings across product and marketing; provide timely information.
• Own calendar orchestration and protect focus blocks against interruptions.
• Priority 2 – High Value: Manage CEO documents, versioning, and readouts; draft correspondence.
• Support executive recruiting logistics and onboarding for new leaders.
• Coordinate cross-functional details; handle NDAs and confidential files.
• Assist in pre-reads and daily briefing materials for the CEO.

Job description

At LegalOn, we’re redefining how legal work gets done. Too often, legal teams are slowed down by repetitive, manual contracting tasks. We’re eliminating that busywork, freeing people to think, decide, and lead their businesses forward.

As the global leader in legal AI for contracting, we serve over 7,000 companies and firms worldwide. Our software pairs cutting-edge AI with deep legal expertise to identify contract risks, make precise redlines, and organize contract data, eliminating hours of manual work that delays deals and increases risk.

We are building the most trusted and beloved brand in legal technology, and we want ambitious and driven individuals to join us. If you are eager to grow your career through performance, capability, and impact, you will thrive at LegalOn.

Role Overview:

We’re looking for a highly organized and proactive Executive Assistant (EA) to the CEO who thrives in a fast-moving SaaS environment. This role is the CEO’s right hand — ensuring their time, attention, and priorities are maximized. You will manage scheduling, coordinate critical meetings and offsites, prepare materials, and drive follow-through on commitments. The ideal candidate is detail-oriented, resourceful, and comfortable working with executives, customers, and cross-functional teams at all levels.

This is not just an administrative role — it’s a force-multiplier position for the CEO and the executive team, ensuring that the most important work gets done.

Responsibilities:

Priority 1 – Mission Critical

• Meeting Hygiene & Follow-Through: Capture minutes and action items in critical meetings; proactively ensure follow-through on decisions and commitments.
• Customer Engagement Support: Manage logistics for CEO customer/partner meetings, including briefing materials, scheduling, and follow-ups.
• Offsites & Town Halls: Plan and run logistics for CEO-led and company-wide events (executive offsites, town halls) ensuring flawless execution.
• Planning & Review Meeting Coordination: Schedule and prepare planning and review meetings across areas including product and marketing, ensuring the CEO has the right information at the right time.
• Calendar & Time Management: Own calendar orchestration, protect focus blocks, and manage competing priorities.

Priority 2 – High Value

• Information & Document Management : Ensure document hygiene, permissions, and versioning for all CEO-related materials; assemble readout and briefing packs.
• Inbox & Correspondence : Triage the CEO’s inbox; draft and polish correspondence to customers, partners, and internal leaders.
• Recruiting & Onboarding Support : Coordinate scheduling for executive candidates; support onboarding logistics for new executives.
• Cross-Functional Coordination : Manage thank-you notes, gift logistics, and sensitive information handling (NDAs, confidential files).
• Execution Partner: Support preparation of pre-reads and packets for reviews; assist in organizing the CEO’s daily “run-of-day” briefing when needed.

Qualifications:

• Experience: 5–8+ years as an EA supporting a C-level executive, ideally in a SaaS or technology company.

Skills:

• Exceptional organizational and multitasking skills under pressure.
• Strong written and verbal communication skills; polished executive presence.
• Proven ability to capture and track commitments, ensuring accountability across multiple stakeholders.
• Adept with productivity tools (GenAI, Google Workspace, Slack, Zoom, Notion, etc.).

Attributes:

• Discreet, trustworthy, and comfortable handling sensitive information.
• Proactive problem solver with excellent judgment.
• Adaptable and calm in high-change, high-growth environments.

Success in This Role Looks Like

• The CEO’s time is consistently spent on the highest-value priorities .
• Meetings and offsites are productive, well-prepared, and lead to measurable outcomes.
• Customer interactions are seamless, professional, and deepen relationships.
• Action items are never lost; follow-through happens reliably.
• The CEO has the headspace to focus on strategy and leadership, thanks to your executional excellence.

What We Offer

• Flexible work arrangements: for applicants in the Bay Area we offer a hybrid work model with an office in the heart of San Francisco. For others, we embrace a remote working environment.
• Competitive compensation and stock options.
• Robust benefits: comprehensive health, dental, and vision insurance, generous PTO, plus a 401K plan

Miscellaneous:

• Full-time position
• Remote working conditions depending on location. (San Francisco) Full flex working environment
• Role may require travel, weekend, and evening coverage for events

Benefits: Health, Dental, Vision insurance, 401K, generous PTO

Compensation may vary depending on relevant experience, skills, geographic location, and business needs. In addition to base pay, LegalOn offers equity, healthcare benefits and paid time off.