Executive Assistant & Operations Partner to CEO (Remote)

WallStreetQuants; United States; Teletrabalho; USD 9500 - 11 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Fully remote

Direct working relationship with CEO

Performance-based reviews

Growth into full-time role

Resumo da oferta

WallStreetQuants is seeking an exceptionally resourceful Executive Assistant to extend the CEO’s effectiveness in a fast-moving environment. This role goes beyond scheduling, demanding judgment, proactive problem-solving, and high discretion.

You will own tasks, track progress, and coordinate travel, vendor research, and confidential information with precision. You will attend select meetings, record concise decisions and owners, and push to completion while maintaining an organized task system

Qualificações

• Minimum 3 years in Executive/Personal/Administrative Assistant or similar
• Experience directly supporting a founder, entrepreneur, or C‑level executive preferred
• Excellent written and spoken English
• Exceptional organization and attention to detail
• Strong judgment and ability to operate with incomplete information
• Proactive problem solving and ownership, with follow-through
• Ability to communicate complex information clearly and concisely
• Comfortable challenging an instruction when a better approach is identified
• High integrity, discretion, and confidentiality
• Proficiency with Google Workspace, Slack, Zoom, and project-management tools

Responsabilidades

• Attend meetings and produce concise notes with decisions, owners, and deadlines
• Execute the maximum number of action items personally
• Assign remaining tasks and track progress to completion
• Manage the CEO’s inbox and calendar, draft communications, surface priorities
• Produce a daily digest of updates, decisions, deadlines, and issues
• Coordinate domestic and international travel and reservations
• Track financial deadlines, receipts, payments, and admin docs
• Coordinate healthcare, fitness, and personal appointments
• Convert notes and ideas into organized tasks with priorities
• Document recurring procedures and identify automation opportunities

Conhecimentos

Communication

Time management

Judgment

Proactiveness

Problem-solving

Decision making

Email handling

Calendar management

Research

Ferramentas

Google Workspace

Slack

Zoom

Monday.com

Asana

ClickUp

Trello

Descrição da oferta de emprego

WallStreetQuants is seeking an exceptionally resourceful Executive Assistant to extend the CEO’s effectiveness in a fast-moving environment. This role goes beyond scheduling, demanding judgment, proactive problem-solving, and high discretion.

You will own tasks, track progress, and coordinate travel, vendor research, and confidential information with precision. You will attend select meetings, record concise decisions and owners, and push to completion while maintaining an organized task system