Executive Assistant to CEO — Onsite, Proactive & Organized

CEI; Coatesville, Northern (Chester County, KY); Hybrid; USD 45,000 - 55,000; Full time

Job summary

CEI is seeking an organized Executive Assistant to provide day-to-day administrative support to the CEO in Coatesville, PA. This onsite role requires proactive coordination of calendars, meetings, travel, and correspondence to enable leadership to focus on strategic priorities.

The ideal candidate will have strong communication, discretion with confidential information, and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• Experience as Personal/Executive/Administrative Assistant or similar role.
• Strong organizational and time-management skills with reliable follow-through.
• Excellent written and verbal communication abilities.
• Ability to manage multiple priorities and adapt to changing needs.
• High attention to detail and discretion with confidential information.
• Ability to work independently and take initiative in a dynamic environment.
• Proficiency with Microsoft Office tools.

Responsibilities

• Provide daily administrative and organizational support to executive leadership.
• Manage calendars, meetings, and scheduling logistics.
• Track priorities, action items, and follow-ups to ensure timely completion.
• Coordinate correspondence, meeting materials, and communications.
• Arrange travel and related logistics as needed.
• Maintain organized records and administrative files.
• Liaise with internal teams, clients, vendors, and external contacts.

Skills

Personal Assistant experience

Executive Assistant experience

Administrative Assistant experience

Time management

Communication skills

Multitasking

Discretion/confidentiality

Initiative

Independence

Tools

Microsoft Office

Job description

CEI is seeking an organized Executive Assistant to provide day-to-day administrative support to the CEO in Coatesville, PA. This onsite role requires proactive coordination of calendars, meetings, travel, and correspondence to enable leadership to focus on strategic priorities.

The ideal candidate will have strong communication, discretion with confidential information, and the ability to manage multiple priorities in a fast-paced environment.