Executive Assistant to CEO — Onsite in Irvine, Equity + PTO

Compa; Irvine (CA); On-site; USD 85,000 - 120,000; Full time

Benefits offered by this job

Medical, dental, vision

PTO

Equity

Company offsites

Continuing education

Commuter benefits

Flexible work environment

Job summary

Compa, a venture-backed AI startup, seeks an Executive Assistant to the CEO in Irvine, CA. You will keep the executive team organized, prioritize tasks, and ensure information flows efficiently across the company.

This role reports directly to the CEO and involves coordinating schedules, travel, and critical communications while maintaining strict confidentiality and high attention to detail.

Qualifications

• 5+ years of professional experience, including at least 2 years as an Executive Assistant to a C-Level executive or in a comparable role
• Must be onsite in Irvine, California a minimum of 4 days per week
• Strong time-management skills and the ability to organize and coordinate multiple concurrent projects
• Ability to maintain confidentiality of information related to the company and its employees
• Excellent written and verbal communication skills
• Very strong attention to detail
• Gmail, Slack, and Notion experience preferred

Responsibilities

• Manage professional and personal scheduling for the CEO, including agendas, mail, email, client management, and other company logistics
• Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives
• Manage senior executives’ travel logistics and activities, including accommodations, transportation, and meals
• Maintain professionalism and strict confidentiality with all materials
• Attend weekly Executive Team meetings to document notes, key decisions, and action items
• Organize team communications and plan events, both internal and off-site
• Liaise with internal and external executives on various projects and tasks to manage communication across the company

Skills

Executive support

Calendar management

Travel logistics

Confidentiality

Communication

Time management

Notion

Gmail

Slack

Tools

Gmail

Slack

Notion

Job description

Compa, a venture-backed AI startup, seeks an Executive Assistant to the CEO in Irvine, CA. You will keep the executive team organized, prioritize tasks, and ensure information flows efficiently across the company.

This role reports directly to the CEO and involves coordinating schedules, travel, and critical communications while maintaining strict confidentiality and high attention to detail.