Executive Assistant to CEO -Strategic, Confidential Support

Fairgrove Property Management; Irvine (CA); On-site; USD 90,000 - 100,000; Full time

Benefits offered by this job

Medical, Vision, Dental

401(k) Match

11 Paid Holidays

PTO

Job summary

Fairgrove Property Management in Irvine, CA is seeking an Executive Assistant to partner with the CEO, delivering polished, confidential support across the CEO's full range of responsibilities. The role requires discretion, sound judgment, and the ability to move fluidly between executive priorities and personal matters with a service-minded approach.

Key duties include managing the CEO's calendar, travel, and communications; preparing Leadership Team materials and presentations; coordinating

Qualifications

• 5+ years of experience providing high-level support to C-suite executives in a fast-paced or high-growth environment.
• Exceptional discretion and sound judgment when managing sensitive or confidential matters.
• Exceptional flexibility and the ability to move seamlessly across a broad range of priorities.
• Exceptional organizational, time management, and multitasking skills.
• Excellent written and verbal communication skills, with strong attention to detail.
• Proficiency in Microsoft Office 365, especially PowerPoint and Excel, and cloud-based software applications.
• Ability to handle highly sensitive information with the utmost discretion and confidentiality.
• Strong interpersonal skills with the ability to interact effectively across all levels of the organization.
• Proactive, resourceful approach to problem-solving and anticipating the CEO's needs before they arise.
• Willingness to maintain ongoing availability, including some evenings and weekends, as priorities require.

Responsibilities

• Calendar & Meeting Coordination: Manage the CEO's calendar, appointments, and scheduling across both business and personal commitments.
• Travel Coordination: Coordinate business and personal travel arrangements, itineraries, reservations, and real-time adjustments.
• Communication Expectations: Draft, edit, proofread business communications and presentations for the CEO; manage confidential correspondence.
• Personal & Confidential Support: Provide discreet high-touch support across personal matters; maintain confidential filing systems.
• Special Projects & Cross-Functional Support: Collaborate on projects affecting executive leadership and broader business priorities.

Skills

C-suite support

Discretion & judgment

Organizational skills

Communication skills

Microsoft Office 365

PowerPoint

Excel

Confidentiality

Interpersonal skills

Problem-solving

Availability evenings/weekends

Tools

Office 365

PowerPoint

Excel

Job description

Fairgrove Property Management in Irvine, CA is seeking an Executive Assistant to partner with the CEO, delivering polished, confidential support across the CEO's full range of responsibilities. The role requires discretion, sound judgment, and the ability to move fluidly between executive priorities and personal matters with a service-minded approach.

Key duties include managing the CEO's calendar, travel, and communications; preparing Leadership Team materials and presentations; coordinating