Executive Assistant to CEO — Hybrid OC

Ontra, LLC; Newport Beach, Northern (CA, KY); Hybrid; USD 85,000 - 125,000; Full time

Benefits offered by this job

Remote-first policy

Team offsites

Paid time off

Parental leave and benefits

Retirement contributions

Phone and internet reimbursement

Learning and development resources

Job summary

Ontra, LLC is seeking an Executive Assistant to support our CEO in a hybrid, remote-first environment with regular travel to the 92625 area. You will manage the CEO’s calendar, coordinate international travel, and handle confidential communications with discretion while juggling personal and professional priorities.

The role requires 4+ years supporting C-suite executives, strong organizational and communication skills, and comfort with AI-assisted workflows.

Qualifications

• 4+ years supporting C-suite executives in an administrative role.
• Proficiency with Google Suite (Gmail, Calendar, Sheets) preferred.
• Willingness to commute regularly to 92625; own transport and valid license required.
• Confidential handling of sensitive information with discretion.
• Ability to anticipate needs and solve problems with minimal guidance.
• Experience using AI tools to streamline executive workflows.

Responsibilities

• Own the CEO's daily calendar, schedule meetings, resolve conflicts, and prep materials.
• Coordinate all domestic and international travel with logistics and bookings.
• Manage miscellaneous admin tasks to free up executive time.
• Handle personal projects for the CEO and vendor coordination.
• Build relationships with internal and external stakeholders and manage correspondence.
• Prioritize requests and monitor follow-ups to improve responsiveness.
• Conduct research and prepare reports or presentations as required.
• Leverage AI tools to automate routine work and maintain confidentiality.

Skills

Calendar management

Travel coordination

Administrative support

Confidentiality

AI tools

Communication

Project management

Vendor coordination

Tools

Google Suite

Gmail

Google Calendar

Google Sheets

Job description

Ontra, LLC is seeking an Executive Assistant to support our CEO in a hybrid, remote-first environment with regular travel to the 92625 area. You will manage the CEO’s calendar, coordinate international travel, and handle confidential communications with discretion while juggling personal and professional priorities.

The role requires 4+ years supporting C-suite executives, strong organizational and communication skills, and comfort with AI-assisted workflows.