Executive Assistant

Compa; California (MO); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

PTO & parental leave

Equity

Company offsites

Continuous education

Commuter benefits

Flexible work environment

Job summary

Compa, an AI startup, seeks an Executive Assistant to the CEO in Irvine, California. You will keep the executive team organized, ensure priorities are actioned, and connect the right people, information, and resources at the right time.

The role is highly collaborative and proactive, helping prevent problems before they arise. This position reports to the CEO and supports other executive team members as needed.

Qualifications

• 5+ years of professional experience, including at least 2 years as an Executive Assistant to a C-Level executive or in a comparable role.

Responsibilities

• Manage CEO scheduling, agendas, mail, email, client management, and company logistics.
• Coordinate complex scheduling and calendar management for senior executives.
• Arrange travel logistics, accommodations, transportation, and meals for senior leaders.
• Maintain professionalism and confidentiality with all materials.
• Attend weekly Executive Team meetings to document notes, decisions, and actions.
• Organize team communications and plan events internal and off-site.
• Liaise with internal and external executives on projects to manage cross-company communications.

Skills

Time management

Confidentiality

Communication

Attention to detail

Schedule coordination

Tools

Gmail

Slack

Notion

Job description

About Compa

Compa is a venture-backed AI startup revolutionizing the future of compensation! We're bringing AI-forward tools and human-centered engineering to make pay competitive and fair, for all. By offering a premier, live compensation data platform that delivers top-tier intelligence to enterprise teams, we enable the world's largest companies to make smart and fair decisions while staying competitive and compliant. In dynamic job markets during the rise of AI, companies need the best data to stay competitive!

Our force-multiplying team is powered by live data and thoughtful design, and our products have earned the trust of the world’s largest companies: NVIDIA, Stripe, DoorDash, OpenAI, Moderna, Workday, Ulta, Target, and more.

Come build with us!

The Role

As Executive Assistant at Compa, you’ll be a trusted partner to our CEO and a key force behind keeping the executive team organized, focused, and moving quickly. You’ll help turn priorities into action and make sure the right people, information, and resources are connected at the right time. In this role, you’ll have a meaningful impact on how Compa gets work done. This is a highly collaborative role for someone who loves staying one step ahead, solving problems before they become problems, and creating order without adding unnecessary process.

This role reports directly to the CEO and will also support other members of the executive team as needed.

What You'll Do

• Manage professional and personal scheduling for the CEO, including agendas, mail, email, client management, and other company logistics

• Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives

• Manage senior executives' travel logistics and activities, including accommodations, transportation, and meals

• Maintain professionalism and strict confidentiality with all materials

• Attend weekly Executive Team meetings to document notes, key decisions, and action items

• Organize team communications and plan events, both internal and off-site

• Liaise with internal and external executives on various projects and tasks to manage communication across the company

What We're Looking For

• 5+ years of professional experience, including at least 2 years as an Executive Assistant to a C-Level executive or in a comparable role

• Must be onsite in Irvine, California a minimum of 4 days per week

• Strong time-management skills and the ability to organize and coordinate multiple concurrent projects

• Ability to maintain confidentiality of information related to the company and its employees

• Excellent written and verbal communication skills

• Very strong attention to detail

• Proficiency with office productivity tools; experience with Gmail, Slack, and a project management tool such as Notion preferred

Compa offers a competitive and comprehensive benefits package including medical, dental, vision, PTO and parental leave, equity, company offsites, continuous education, commuter benefits and a flexible work environment.