Executive Assistant to CEO & Chief Impact Officer (Hybrid)

Irvine Public Schools Foundation; Irvine (CA); Hybrid; USD 75,000 - 81,000; Full time

Benefits offered by this job

Paid holidays

Section 125 benefits

Monthly remote allowance

403b eligibility

Credit union membership

Health insurance

Paid time off

Vision insurance

Dental insurance

Job summary

Irvine Public Schools Foundation is seeking an organized Executive Assistant to provide high-level support to the President & CEO and Chief Impact Officer in Irvine, CA. This role thrives in a fast-paced environment, coordinating calendars, travel, board communications, donor relations, and events.

This full-time, exempt position offers a hybrid schedule with two in-office collaboration days and three remote days.

Qualifications

• Bachelor's degree required with at least three years of executive-level admin support.
• Strong organizational, time management, and communication skills with high attention to detail.
• Ability to handle confidential information with sound judgment and discretion.
• Experience supporting CEO/President, Board, and donor relations; event planning a plus.
• Proficiency with Microsoft Office applications (Outlook, Word, Excel, PowerPoint, Teams).

Responsibilities

• Provide high-level administrative support to CEO and CIO, including calendars, travel, communications, and presentation materials.
• Support Board and key stakeholder communications, meetings, materials, and follow-up.
• Assist with donor relations activities, stewardship tracking, special events, programs, and special projects.
• Help manage office operations, vendors, supplies, records, and other administrative needs.
• Handle confidential information with discretion and ensure timely follow-through on priorities.

Skills

Organization

Time management

Communication

Discretion

Prioritization

Stakeholder relations

Event planning

Donor relations

Board relations

Education

Bachelor's degree

3+ years executive-level admin support

Tools

Microsoft Office

Job description

Irvine Public Schools Foundation is seeking an organized Executive Assistant to provide high-level support to the President & CEO and Chief Impact Officer in Irvine, CA. This role thrives in a fast-paced environment, coordinating calendars, travel, board communications, donor relations, and events.

This full-time, exempt position offers a hybrid schedule with two in-office collaboration days and three remote days.