Executive Assistant to CEO — Strategic Oversight & Global Travel

Pacific Hospitality Group; Irvine (CA); On-site; USD 75,000 - 85,000; Full time

Job summary

Pacific Hospitality Group in Irvine, CA is seeking an Executive Assistant to the CEO to serve as a trusted partner, delivering exceptional administrative, operational, and personal support across business, philanthropic, and family responsibilities. The role demands meticulous organization, proactive planning, and absolute discretion in a fast-paced environment.

The ideal candidate will manage complex schedules, coordinate domestic and international travel, and handle confidential information

Qualifications

• Five or more years supporting C-suite executives or high-net-worth individuals.
• Strong organizational, communication, and problem-solving skills.
• Advanced proficiency with Microsoft Office and Google Workspace.

Responsibilities

• Manage a complex executive calendar involving multiple businesses, nonprofits, boards, family commitments, and external stakeholders.
• Prepare schedules, briefing materials, itineraries, agendas, correspondence, reports, and presentations.
• Coordinate domestic and international travel, including aviation, accommodations, dining, transportation, and real-time itinerary adjustments.
• Support personal and family logistics, including appointments, household scheduling, gifts, and charitable commitments.
• Assist with office operations, facilities, vendors, service providers, and process improvements.

Skills

Executive support

Calendar management

Travel coordination

Discretion

Communication

Project management

Problem solving

Attention to detail

Hospitality industry knowledge

Tools

Microsoft Office

Google Workspace

Job description

Pacific Hospitality Group in Irvine, CA is seeking an Executive Assistant to the CEO to serve as a trusted partner, delivering exceptional administrative, operational, and personal support across business, philanthropic, and family responsibilities. The role demands meticulous organization, proactive planning, and absolute discretion in a fast-paced environment.

The ideal candidate will manage complex schedules, coordinate domestic and international travel, and handle confidential information