Executive Assistant to CEO — Onsite in Irvine

Compa; California (MO); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

PTO & parental leave

Equity

Company offsites

Continuous education

Commuter benefits

Flexible work environment

Job summary

Compa, an AI startup, seeks an Executive Assistant to the CEO in Irvine, California. You will keep the executive team organized, ensure priorities are actioned, and connect the right people, information, and resources at the right time.

The role is highly collaborative and proactive, helping prevent problems before they arise. This position reports to the CEO and supports other executive team members as needed.

Qualifications

• 5+ years of professional experience, including at least 2 years as an Executive Assistant to a C-Level executive or in a comparable role.

Responsibilities

• Manage CEO scheduling, agendas, mail, email, client management, and company logistics.
• Coordinate complex scheduling and calendar management for senior executives.
• Arrange travel logistics, accommodations, transportation, and meals for senior leaders.
• Maintain professionalism and confidentiality with all materials.
• Attend weekly Executive Team meetings to document notes, decisions, and actions.
• Organize team communications and plan events internal and off-site.
• Liaise with internal and external executives on projects to manage cross-company communications.

Skills

Time management

Confidentiality

Communication

Attention to detail

Schedule coordination

Tools

Gmail

Slack

Notion

Job description

Compa, an AI startup, seeks an Executive Assistant to the CEO in Irvine, California. You will keep the executive team organized, ensure priorities are actioned, and connect the right people, information, and resources at the right time.

The role is highly collaborative and proactive, helping prevent problems before they arise. This position reports to the CEO and supports other executive team members as needed.