Executive Assistant

Compa; Irvine (CA); On-site; USD 85,000 - 120,000; Full time

Benefits offered by this job

Medical, dental, vision

PTO

Equity

Company offsites

Continuing education

Commuter benefits

Flexible work environment

Job summary

Compa, a venture-backed AI startup, seeks an Executive Assistant to the CEO in Irvine, CA. You will keep the executive team organized, prioritize tasks, and ensure information flows efficiently across the company.

This role reports directly to the CEO and involves coordinating schedules, travel, and critical communications while maintaining strict confidentiality and high attention to detail.

Qualifications

• 5+ years of professional experience, including at least 2 years as an Executive Assistant to a C-Level executive or in a comparable role
• Must be onsite in Irvine, California a minimum of 4 days per week
• Strong time-management skills and the ability to organize and coordinate multiple concurrent projects
• Ability to maintain confidentiality of information related to the company and its employees
• Excellent written and verbal communication skills
• Very strong attention to detail
• Gmail, Slack, and Notion experience preferred

Responsibilities

• Manage professional and personal scheduling for the CEO, including agendas, mail, email, client management, and other company logistics
• Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives
• Manage senior executives’ travel logistics and activities, including accommodations, transportation, and meals
• Maintain professionalism and strict confidentiality with all materials
• Attend weekly Executive Team meetings to document notes, key decisions, and action items
• Organize team communications and plan events, both internal and off-site
• Liaise with internal and external executives on various projects and tasks to manage communication across the company

Skills

Executive support

Calendar management

Travel logistics

Confidentiality

Communication

Time management

Notion

Gmail

Slack

Tools

Gmail

Slack

Notion

Job description

About Compa

Compa is a venture-backed AI startup revolutionizing the future of compensation! We’re bringing AI-forward tools and human-centered engineering to make pay competitive and fair, for all. By offering a premier, live compensation data platform that delivers top-tier intelligence to enterprise teams, we enable the world’s largest companies to make smart and fair decisions while staying competitive and compliant. In dynamic job markets during the rise of AI, companies need the best data to stay competitive!

Our force-multiplying team is powered by live data and thoughtful design, and our products have earned the trust of the world’s largest companies: NVIDIA, Stripe, DoorDash, OpenAI, Moderna, Workday, Ulta, Target, and more.

Come build with us!

The Role

As Executive Assistant at Compa, you’ll be a trusted partner to our CEO and a key force behind keeping the executive team organized, focused, and moving quickly. You’ll help turn priorities into action and make sure the right people, information, and resources are connected at the right time. In this role, you’ll have a meaningful impact on how Compa gets work done. This is a highly collaborative role for someone who loves staying one step ahead, solving problems before they become problems, and creating order without adding unnecessary process.

This role reports directly to the CEO and will also support other members of the executive team as needed.

What You’ll Do

• Manage professional and personal scheduling for the CEO, including agendas, mail, email, client management, and other company logistics

• Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives

• Manage senior executives’ travel logistics and activities, including accommodations, transportation, and meals

• Maintain professionalism and strict confidentiality with all materials

• Attend weekly Executive Team meetings to document notes, key decisions, and action items

• Organize team communications and plan events, both internal and off-site

• Liaise with internal and external executives on various projects and tasks to manage communication across the company

What We’re Looking For

• 5+ years of professional experience, including at least 2 years as an Executive Assistant to a C-Level executive or in a comparable role

• Must be onsite in Irvine, California a minimum of 4 days per week

• Strong time-management skills and the ability to organize and coordinate multiple concurrent projects

• Ability to maintain confidentiality of information related to the company and its employees

• Excellent written and verbal communication skills

• Very strong attention to detail

• Proficiency with office productivity tools; experience with Gmail, Slack, and a project management tool such as Notion preferred

Compa offers a competitive and comprehensive benefits package including medical, dental, vision, PTO and parental leave, equity, company offsites, continuous education, commuter benefits and a flexible work environment.