Executive Assistant to CEO — NYC Office & Ops Champion

Fairmint Inc.; New York (NY); On-site; USD 70,000 - 110,000; Full time

Job summary

Fairmint Inc. is seeking an Executive Assistant to the CEO who thrives on clarity, discretion, and getting things done.

You will be the backbone of the CEO’s day-to-day, managing calendars, travel, meetings, and priorities to keep leadership focused on the company’s mission. You’ll ensure a smooth NYC office experience, support events, liaise with vendors, and maintain a welcoming first impression for guests and teammates.

Qualifications

• 3+ years supporting senior executives in a fast-paced environment.
• Based in or able to work daily from our NYC Office.
• Impeccable judgment, discretion, and professionalism with sensitive information.
• Outstanding organizational skills and a bias toward clear written and verbal communication.
• Calm under pressure; you anticipate needs and solve problems before they slip.
• Comfort with modern tools (calendar, docs, Slack) and a willingness to learn new systems.

Responsibilities

• Manage CEO calendar and coordinate meetings across time zones.
• Track action items, briefs, and chase loose ends so nothing slips.
• Book travel and on-site logistics with minimal friction.
• Support team events, small offsites, and external dinners or forums as needed.
• Help keep the NYC office organized and welcoming; coordinate with building or vendors on day-to-day facilities issues.
• Handle light correspondence, filing, expenses, and other operational tasks with care and confidentiality.

Skills

Calendar management

Coordination

Travel planning

Events coordination

Office administration

Discretion

Tools

Slack

Calendar apps

Docs (Google/Office)

Job description

Fairmint Inc. is seeking an Executive Assistant to the CEO who thrives on clarity, discretion, and getting things done.

You will be the backbone of the CEO’s day-to-day, managing calendars, travel, meetings, and priorities to keep leadership focused on the company’s mission. You’ll ensure a smooth NYC office experience, support events, liaise with vendors, and maintain a welcoming first impression for guests and teammates.