Executive Assistant to the CEO

Fairmint Inc.; New York (NY); On-site; USD 70,000 - 110,000; Full time

Job summary

Fairmint Inc. is seeking an Executive Assistant to the CEO who thrives on clarity, discretion, and getting things done.

You will be the backbone of the CEO’s day-to-day, managing calendars, travel, meetings, and priorities to keep leadership focused on the company’s mission. You’ll ensure a smooth NYC office experience, support events, liaise with vendors, and maintain a welcoming first impression for guests and teammates.

Qualifications

• 3+ years supporting senior executives in a fast-paced environment.
• Based in or able to work daily from our NYC Office.
• Impeccable judgment, discretion, and professionalism with sensitive information.
• Outstanding organizational skills and a bias toward clear written and verbal communication.
• Calm under pressure; you anticipate needs and solve problems before they slip.
• Comfort with modern tools (calendar, docs, Slack) and a willingness to learn new systems.

Responsibilities

• Manage CEO calendar and coordinate meetings across time zones.
• Track action items, briefs, and chase loose ends so nothing slips.
• Book travel and on-site logistics with minimal friction.
• Support team events, small offsites, and external dinners or forums as needed.
• Help keep the NYC office organized and welcoming; coordinate with building or vendors on day-to-day facilities issues.
• Handle light correspondence, filing, expenses, and other operational tasks with care and confidentiality.

Skills

Calendar management

Coordination

Travel planning

Events coordination

Office administration

Discretion

Tools

Slack

Calendar apps

Docs (Google/Office)

Job description

We’re looking for an Executive Assistant to the CEO who thrives on clarity, discretion, andgetting things done. You’ll be the backbone of the CEO’s day-to-day: planning, coordination, and organizationacross calendar, travel, meetings, and priorities—so leadership can focus on the company’s mission.

You’ll also help run a smooth NYC office experience—supporting social and external events, liaising on officepremises and vendors where needed, and making sure guests and teammates feel the Fairmint standard from thefirst impression.

What you’ll own

• Calendar & time — Manage, prioritize, and protect the CEO’s schedule; coordinate internaland external meetings across time zones.
• Coordination & follow-through — Track action items, prepare briefs, and chase looseends so nothing slips.
• Travel & logistics — Book and adjust travel, itineraries, and on-site logistics withminimal friction.
• Events & hospitality — Support team and social events, small offsites, and externaldinners or forums as needed.
• Office & premises — Help keep the NYC office organized and welcoming; coordinate withbuilding or vendors on day-to-day facilities issues.
• Administration — Handle light correspondence, filing, expenses, and other operationaltasks with care and confidentiality.

What we’re looking for

• 3+ years supporting senior executives in a fast-paced environment (startup or high-growth preferred)
• Based in or able to work daily from our NYC Office
• Impeccable judgment, discretion, and professionalism with sensitive information
• Outstanding organizational skills and a bias toward clear written and verbal communication
• Calm under pressure; you anticipate needs and solve problems before they slip.
• Comfort with modern tools (calendar, docs, Slack, travel apps) and a willingness to learn new systems