Executive Assistant to CEO — Strategic Ops & Travel

caresnys; New York (NY); On-site; USD 50,000 - 65,000; Full time

Job summary

CARES seeks an Executive Assistant to the CEO in New York, providing high-level administrative, operational, and project management support to help drive daily operations and strategic initiatives.

The role requires proactive coordination, confidential handling of information, and the ability to manage a complex calendar, travel logistics, and communications with government agencies, funders, donors, and partners across multiple NY sites.

Qualifications

• Experience as EA/Personal Assistant or similar role is required.
• Social services or medical field experience given priority.
• Excellent verbal and written communication skills.

Responsibilities

• Act as main contact with internal and external stakeholders, screening calls and correspondence.
• Facilitate communications with government agencies, funders, donors, community organizations, and strategic partners.
• Manage and optimize the CEO's calendar; coordinate internal/external meetings, events, and travel.
• Arrange executive travel and manage expense reports and reimbursements.
• Prioritize competing demands and adjust schedules to resolve conflicts.
• Prepare briefing materials, agendas, reports, research, and documentation as needed.
• Transpose meeting notes and generate action items.
• Support nonprofit governance compliance and reporting requirements.
• Create project plans, dashboards, and status reports for executive decision-making.
• Organize and maintain confidential filing system.

Skills

Executive support

Calendar management

Communication

MS Office

Bilingual (plus)

Education

High school diploma or GED

Associate degree preferred

Tools

MS Office

Job description

CARES seeks an Executive Assistant to the CEO in New York, providing high-level administrative, operational, and project management support to help drive daily operations and strategic initiatives.

The role requires proactive coordination, confidential handling of information, and the ability to manage a complex calendar, travel logistics, and communications with government agencies, funders, donors, and partners across multiple NY sites.