Executive Assistant & Office Manager — Hybrid (NYC)

Nimbleway; New York (NY); Hybrid; USD 90,000 - 125,000; Full time

Benefits offered by this job

Company retreats

Human-first environment

Energetic atmosphere

Job summary

Nimble is seeking an Executive Assistant to the CEO to provide high-level executive and personal support while managing the NYC office operations. This hands-on role requires discretion, superb organization, and the ability to handle multiple priorities in a fast-paced startup.

You will coordinate complex calendars, travel, and confidential information, acting as a trusted gatekeeper and collaborator across HR and office teams.

Qualifications

• +3 years of proven experience as an Executive Assistant, preferably supporting a senior executive or CEO.
• Exceptional organizational and time-management skills.
• High level of discretion, maturity, and judgment.
• Strong communication and interpersonal skills.
• A proactive, hands-on approach with the ability to anticipate needs and solve problems independently.
• Comfortable managing both executive priorities and operational details.
• Ability to work in a fast-paced, dynamic startup environment.
• Strong attention to detail and a “can-do” attitude.

Responsibilities

• Manage the CEO’s complex calendar, meetings, travel, and day-to-day priorities.
• Handle sensitive and confidential information with a high level of discretion.
• Support the CEO with personal and administrative matters, including coordination with personal staff and service providers.
• Act as a trusted gatekeeper and point of contact for internal and external stakeholders.
• Anticipate needs, identify priorities, and proactively resolve issues before they arise.
• Own the day-to-day office operations and overall experience of the office.
• Collaborate with HR to update and maintain office policies and ensure budget efficiency.
• Plan and execute employee events, offsites, SKOs, and team-building activities.

Skills

Executive support

Calendar management

Travel coordination

Discretion

Job description

Nimble is seeking an Executive Assistant to the CEO to provide high-level executive and personal support while managing the NYC office operations. This hands-on role requires discretion, superb organization, and the ability to handle multiple priorities in a fast-paced startup.

You will coordinate complex calendars, travel, and confidential information, acting as a trusted gatekeeper and collaborator across HR and office teams.