Executive Assistant & Global Office Lead to CEO

f2; New York (NY); On-site; USD 90,000 - 130,000; Full time

Job summary

F2 in New York City is seeking an Executive Assistant & Office Manager to be a high-leverage partner to our CEO. You’ll own the CEO’s calendar, inbox, travel, and expenses end to end while overseeing NYC office operations and coordinating with our SF part-time manager and London setup.

As an early operations hire, you’ll shape day-to-day systems, support meetings and events, manage confidential information with discretion, and help scale our AI-driven startup culture.

Qualifications

• 3+ years of experience as an executive assistant, ideally supporting a C-level executive or founder.
• Experience with complex calendar management, travel booking, and expense platforms.
• Extreme ownership; bias to action and fast execution.
• Cross-functional collaboration and clear communication with executives, employees, and external stakeholders.
• Excitement about AI and building from zero to one in a fast-paced startup.

Responsibilities

• Own the CEO’s calendar end to end — scheduling, prioritizing, resolving conflicts, and protecting time for high-value priorities.
• Manage the CEO’s inbox: triage, draft responses, flag urgent items, ensure follow-through.
• Book and manage all travel (domestic and international, business and personal) with detailed itineraries.
• Prepare and submit all expense reports and reimbursements.
• Support board meetings, leadership meetings, all hands, and events with agendas and briefing materials.
• Provide personal support and coordinate with accountants, tax preparers, and service providers.
• Oversee NYC office operations — supplies, equipment, mail, facilities, and vendor relationships; coordinate with SF office manager and London office setup.
• Plan team events and guest/visitor coordination; support operational setup of London office as we expand.
• Handle sensitive and confidential information with absolute discretion.

Skills

Executive support

Calendar management

Travel booking

Expense management

Cross-functional collaboration

Attention to detail

Discretion with confidential info

Tools

Calendar software

Expense platforms

AI tools

Job description

F2 in New York City is seeking an Executive Assistant & Office Manager to be a high-leverage partner to our CEO. You’ll own the CEO’s calendar, inbox, travel, and expenses end to end while overseeing NYC office operations and coordinating with our SF part-time manager and London setup.

As an early operations hire, you’ll shape day-to-day systems, support meetings and events, manage confidential information with discretion, and help scale our AI-driven startup culture.