Executive Assistant to CEO & NY Office Manager

Whalar Group; New York (NY); On-site; USD 110,000 - 130,000; Full time

Benefits offered by this job

25 days PTO

Sick days

Winter break

Employer retirement match

Phone/internet reimbursement

Home office allowance

Parental leave (16 weeks)

Identity theft protection

Life & Disability Insurance

Voluntary life insurance

Voluntary hospital/critical illness

Voluntary Pet insurance

Employee Resource Groups

Job summary

Whalar Group, part of Accenture Song, seeks an Executive Assistant, New Business to support the CEO and manage the New York office. You will own the CEO's calendar, arrange travel, and coordinate client visits and events from our Wall Street location.

This role requires experience supporting a C-suite executive, strong organizational skills, and discretion in a fast-paced environment. On-site four days a week with some flexibility when leaders travel.

Qualifications

• Significant experience supporting a C-suite executive with calendar and travel management.
• Proactive, anticipatory mindset; handles needs before asked.
• Calm under pressure in fast-paced environments (consulting, finance, tech or agencies).
• Experience running an office/front of house with hospitality mindset; first point of contact.
• Strong organizational skills; able to juggle priorities across multiple people.
• High discretion handling confidential information and personal details.
• Proficiency in digital research (LinkedIn) and turning findings into clear materials.
• Clear, professional written and verbal communication.

Responsibilities

• Own the CEO's high-volume calendar and weekly look-ahead.
• Plan CEO travel and itineraries, including personal travel arrangements.
• Manage client/guest visits from arrival to meeting setup and welcome.
• Run daily reception for a strong first impression at the office.
• Serve as office manager for Wall Street office; coordinate vendors, catering, and team events.
• Support senior stakeholders with office logistics, travel, and expense reports; assist as needed.
• Arrange high-priority restaurant reservations and client dinners.
• Research meeting participants and build attendee lookbooks pre-meetings.
• Assist with Creator panel preparation and questions.

Job description

Whalar Group, part of Accenture Song, seeks an Executive Assistant, New Business to support the CEO and manage the New York office. You will own the CEO's calendar, arrange travel, and coordinate client visits and events from our Wall Street location.

This role requires experience supporting a C-suite executive, strong organizational skills, and discretion in a fast-paced environment. On-site four days a week with some flexibility when leaders travel.