Executive Assistant to CEO – NYC Wall Street Office

Whalar; New York (NY); On-site; USD 110,000 - 130,000; Full time

Benefits offered by this job

25 days PTO + Sick days + Winter break

Retirement matching

Monthly phone/internet reimbursement

Home office allowance

Parental leave (up to 16 weeks)

Identity theft protection

Job summary

Whalar, part of Accenture Song, is seeking an Executive Assistant, New Business to be the right hand of our CEO and keep our New York office running smoothly. You will own the CEO's calendar, plan travel, and provide frontline support to the Chief of Staff and client teams.

You will also run our Wall Street office, coordinate visits, manage receptions, and assist with events and meetings. This role is based in NY, on-site four days a week with some remote flexibility during travel.

Qualifications

• Significant experience supporting a C-suite executive, including managing a complex calendar and travel.
• Proactive, anticipatory approach; you handle needs before you're asked.
• Calm under pressure with experience in fast-paced environments (consulting, finance, tech or agencies).
• Experience running an office or front of house with hospitality orientation.

Responsibilities

• Own the CEO's high-volume calendar and weekly look-ahead.
• Plan CEO travel, including itineraries and logistics; handle personal travel when needed.
• Manage client and guest visits from start to finish; greet and assist visitors.
• Run daily reception and keep an inviting lobby presence.
• Act as office manager for Wall Street office; coordinate vendors and catering.
• Support senior stakeholders with logistics, travel, expense reports, and client setup.
• Coordinate high-priority restaurant reservations; organize client dinners and events.
• Research meeting participants and build attendee lookbooks for events.
• Draft questions for Creator panels to leverage individual strengths.

Skills

C-suite support

Calendar management

Travel planning

Hospitality mindset

Vendor coordination

Discretion

Written & verbal communication

Research skills

Tools

LinkedIn research

Job description

Whalar, part of Accenture Song, is seeking an Executive Assistant, New Business to be the right hand of our CEO and keep our New York office running smoothly. You will own the CEO's calendar, plan travel, and provide frontline support to the Chief of Staff and client teams.

You will also run our Wall Street office, coordinate visits, manage receptions, and assist with events and meetings. This role is based in NY, on-site four days a week with some remote flexibility during travel.