Executive Assistant to CEO | Global Travel & Household Lead

CareFirst Urgent Care; Miami Beach (FL); On-site; USD 85,000 - 120,000; Full time

Job summary

CareFirst Urgent Care in Miami is seeking an experienced Executive Assistant to support the CEO across business and personal priorities. The role demands discretion, strategic calendar management, and high-level coordination of travel and priorities.

You will manage sensitive communications, prepare materials for the board, and ensure seamless operations across multiple properties and vendors. A proactive, detail-oriented leader with strong PM tools experience is ideal.

Qualifications

• 3+ years as an EA with CEO/Founder/C-suite support.
• Experience blending business and personal support.
• Bachelor's degree or equivalent.
• Advanced fluency in Microsoft 365, Google Workspace, and PM tools (Asana, Notion, Monday); comfortable with AI tools.
• Exceptional written and verbal communication with razor-sharp attention to detail.
• Absolute discretion, high EQ, and polished executive presence.
• Valid driver's license, reliable vehicle, and valid passport.
• Flexibility for after-hours availability and occasional travel.

Responsibilities

• Own the CEO's calendar - scheduling, sequencing, and defending time across business and personal commitments
• Orchestrate domestic and international travel: flights, ground transportation, lodging, visas, and detailed door-to-door itineraries
• Prepare board materials and meeting minutes
• Provide local ground support in Miami - driving the CEO to meetings, appointments, and the airport as needed; arranging cars and drivers otherwise
• Act as household chief of staff, overseeing residential staff and vendors across properties
• Screen inbound requests with sound judgment
• Protect confidentiality across every domain

Skills

Executive presence

Discretion

Communication

Attention to detail

High EQ

Time management

Travel coordination

Education

Bachelor's degree or equivalent

Tools

Microsoft 365

Google Workspace

Asana

Notion

Monday.com

Job description

CareFirst Urgent Care in Miami is seeking an experienced Executive Assistant to support the CEO across business and personal priorities. The role demands discretion, strategic calendar management, and high-level coordination of travel and priorities.

You will manage sensitive communications, prepare materials for the board, and ensure seamless operations across multiple properties and vendors. A proactive, detail-oriented leader with strong PM tools experience is ideal.