Executive Assistant to CEO | Strategic, High-Impact Support

Prestige Wellness; New York (NY); Hybrid; USD 90,000 - 130,000; Full time

Job summary

Prestige Wellness Group in New York City is seeking a full-time Executive Assistant to support the CEO and office staff in a fast-paced, high-visibility environment. The role requires meticulous calendar management, travel coordination, and managing confidential information to keep the CEO focused on strategic priorities.

You will partner with HR, facilities, security and IT to ensure smooth day-to-day operations, coordinate board and leadership meetings, and arrange domestic and international

Qualifications

• 3-5 years’ experience supporting a CEO or other C-suite in a fast-paced corporate environment.
• Exceptional calendar management and organizational skills.
• Proven gatekeeper who protects executive time.
• Strong communication with senior leadership and external stakeholders.
• Experience coordinating complex domestic and international travel.
• Proficiency with Microsoft Office and Google Workspace.

Responsibilities

• Serve as the CEO’s right hand, managing a highly complex and ever-changing calendar while ensuring the executive’s time is protected and priorities remain aligned.
• Coordinate all aspects of domestic and international travel including detailed itineraries, bookings, accommodations, and transportation.
• Partner closely with the CEO to anticipate needs, track priorities, and ensure preparation for meetings, deadlines, and key commitments.
• Support board meetings and leadership meetings by preparing agendas, briefing materials, and follow up documentation.
• Handle highly confidential information related to company strategy, acquisitions, and partnerships.
• Draft executive correspondence and materials with strong attention to clarity and tone.

Skills

Calendar management

Executive support

Travel coordination

Communication

Gatekeeper

Tools

Microsoft Office

Google Workspace

Job description

Prestige Wellness Group in New York City is seeking a full-time Executive Assistant to support the CEO and office staff in a fast-paced, high-visibility environment. The role requires meticulous calendar management, travel coordination, and managing confidential information to keep the CEO focused on strategic priorities.

You will partner with HR, facilities, security and IT to ensure smooth day-to-day operations, coordinate board and leadership meetings, and arrange domestic and international