Executive Assistant to CEO - Global Travel & Meetings

Transamerica; New York (NY); On-site; USD 180,000 - 200,000; Full time

Benefits offered by this job

Pension Plan

401k Match

Medical Insurance

Paid Time Off

Parental Leave

Job summary

Transamerica in New York is seeking an Executive Assistant to the Chairman & CEO to manage intricate schedules, coordinate international travel, and prepare reports and presentations for senior leadership in a fast-paced, confidential environment.

This role requires 10 years of senior executive support, exceptional discretion, and the ability to lead administrative teams while aligning with corporate culture and strategic priorities. Office-based in New York with a comprehensive benefits package.

Qualifications

• Ten years of senior executive-level administrative experience.
• Demonstrated ability to perform highly visible and scrutinized activities with exceptional precision, diplomacy, organization, discretion, and confidentiality.
• Ability to effectively manage multiple priorities, shifting demands, and tight deadlines in a fast-paced executive environment.
• Strong written and verbal communication skills with a service-oriented approach.
• Experience coordinating international travel and executive-level events.

Responsibilities

• Provide executive-level support to the Chairman & CEO, including managing dynamic professional and personal schedules and delivering minute-by-minute daily itineraries.
• Coordinate domestic and international travel arrangements, including transportation, accommodations, travel logistics, and visa requirements.
• Plan, coordinate, and execute high-level meetings, events, and executive engagements.
• Develop reports, analyses, and tracking materials including expense reporting, jet travel logs, contributions, invitations, and related executive office reporting.
• Screen, prioritize, and resolve routine and complex calls, correspondence, inquiries, and requests on behalf of the CEO.
• Prepare executive presentations, briefing materials, and draft communications for internal and external audiences.

Skills

Executive support

Travel coordination

Scheduling

Communication

Confidentiality

Education

College degree

Job description

Transamerica in New York is seeking an Executive Assistant to the Chairman & CEO to manage intricate schedules, coordinate international travel, and prepare reports and presentations for senior leadership in a fast-paced, confidential environment.

This role requires 10 years of senior executive support, exceptional discretion, and the ability to lead administrative teams while aligning with corporate culture and strategic priorities. Office-based in New York with a comprehensive benefits package.