Executive Assistant

Confidential Asset Management Organization; New York (NY); Presencial; USD 113.000 - 138.000; Jornada completa

Descripción de la vacante

Confidential Asset Management Firm in Midtown Manhattan, NY is seeking an experienced Executive Assistant to support the CEO's business and personal calendar and administrative needs.

The ideal candidate is well-spoken, self-sufficient, and extremely organized, with excellent judgment to prioritize multiple and potentially competing requests in a fast-paced environment. The role requires discretion with confidential information and a proactive, collaborative approach across teams.

Formación

• 5+ years of Executive or Personal Assistant experience in Financial Services or Professional Services.
• Proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint).
• Highly organized with strong attention to detail and accuracy.
• Exceptional verbal and written communication skills.
• Proactive and self-motivated; able to anticipate the needs of others.
• Able to juggle multiple assignments and prioritizing with a sense of urgency.
• Self-starter who works well independently and collaboratively across teams.
• Trustworthy with discretion in handling confidential information.
• Punctual and dependable.

Responsabilidades

• Coordinate internal and external meetings with timely, accurate logistics, communication, and follow-up.
• Arrange domestic and international travel, including restaurant and entertainment reservations.
• Prepare monthly expense reports, identifying and resolving discrepancies.
• Proactively check in with the CEO and broader internal support team.
• Screen communications and route priorities with professionalism.
• Maintain accurate contact information in Outlook and the CRM.
• Maintain strict confidentiality regarding CEO, client, and company information.
• Support personal and special projects as directed.

Conocimientos

Communication

Organization

Proactivity

Prioritization under pressure

Attention to detail

Multi-tasking

Team collaboration

Discretion

Punctuality

Herramientas

MS Office Suite

Descripción del empleo

Company: Confidential Asset Management Firm Location: Midtown Manhattan, New York, NY Compensation: $125,000

About Us

We are a well-established asset management firm based in Midtown Manhattan. Our firm's identity is being kept confidential at this stage of the search.

Position Summary

We are seeking an experienced Executive Assistant to support our CEO's business and personal calendar and administrative needs. The ideal candidate is well-spoken, self-sufficient, and extremely organized, with excellent judgment to prioritize multiple and potentially competing requests in a fast-paced environment.

Key Responsibilities

• Coordinate internal and external meetings with timely, accurate logistics, communication, and follow-up
• Arrange domestic and international travel, understanding both business agenda and personal preferences, including restaurant and business entertainment suggestions and reservations
• Prepare monthly expense reports, identifying and resolving discrepancies
• Proactively check in with the CEO and broader internal support team
• Screen communications — reading, researching, collecting, prioritizing, and routing correspondence with professionalism
• Maintain accurate contact information in Outlook and the CRM database
• Maintain strict confidentiality regarding CEO, client, and company information
• Support personal and special projects as directed

Qualifications

• 5+ years of Executive or Personal Assistant experience, preferably in Financial Services or Professional Services (consulting, law, advisory, etc.)
• Proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint)
• Highly organized with strong attention to detail and accuracy
• Exceptional verbal and written communication skills
• Proactive and self-motivated; able to anticipate the needs of others
• Skilled at juggling multiple assignments and prioritizing with a sense of urgency
• Able to follow established processes while identifying opportunities for improvementSelf-starter who works well independently and collaboratively across teams
• Positive, enthusiastic approach to work
• High degree of professionalism; performs well under pressure
• Punctual and 100% dependable
• Resourceful, with the ability to anticipate problems and develop calm, efficient solutions
• Trustworthy, with discretion in handling confidential and sensitive information
• Respectful, dependable, and ethical; upholds firm values