Executive Assistant to CEO — Global Calendar & Travel Executive

Neilson Financial Services; Pasadena (TX); On-site; USD 70,000 - 90,000; Full time

Job summary

A rapidly growing life insurance group is seeking an Executive Assistant to support the CEO. The ideal candidate will have at least 4 years of experience, exceptional organizational and communication skills, and thrive in a fast-paced, entrepreneurial environment. Key responsibilities include managing the CEO's calendar, travel arrangements, and confidential documentation. This is a full-time role based in Pasadena, Texas.

Qualifications

• Minimum 4+ years of experience supporting a CEO, founder, or senior executive.
• Calm under pressure, emotionally intelligent, and grounded in discretion.
• Exceptional organizational, communication, and problem-solving skills.

Responsibilities

• Manage the CEO’s calendar across time zones and business units.
• Coordinate domestic and international travel arrangements.
• Prepare materials for board sessions.
• Track key actions and ensure follow-through.

Skills

Organizational skills

Communication skills

Problem-solving skills

Tech literacy

Tools

MS Office

Travel tools

Task/project management systems

Job description

A rapidly growing life insurance group is seeking an Executive Assistant to support the CEO. The ideal candidate will have at least 4 years of experience, exceptional organizational and communication skills, and thrive in a fast-paced, entrepreneurial environment. Key responsibilities include managing the CEO's calendar, travel arrangements, and confidential documentation. This is a full-time role based in Pasadena, Texas.