Executive Assistant to CEO | Global Calendar & Travel Lead

The Windfall Firm; Dallas (TX); On-site; USD 140,000 - 150,000; Full time

Benefits offered by this job

401K with Match

Discretionary bonus

Off-sites

Job summary

The Windfall Firm in Dallas, TX is seeking an experienced Executive Assistant to support the CEO in a fast-paced, in-office role. The candidate will manage calendars, travel, communications, and day-to-day priorities with discretion and professionalism.

The ideal candidate has 10+ years of EA experience supporting C‑suite executives and excels at organization and confidentiality. Notary and board-support experience are a plus.

Qualifications

• Bachelor’s degree required.
• 10+ years of Executive Assistant experience supporting C‑suite or senior executives.
• Strong organizational and time-management skills.
• Experience managing executive calendars and international travel.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide comprehensive administrative support to the CEO.
• Manage complex, multi-time zone calendars and meetings.
• Coordinate domestic and international travel and itineraries.
• Prepare agendas, presentations, and executive-ready documents.
• Support Board meetings logistics and materials.
• Screen calls and emails; manage confidential correspondence.
• Draft and format executive communications and reports.
• Serve as liaison with internal teams, clients, and boards.
• Process expense reports accurately and timely.
• Assist with special projects and after-hours needs.

Skills

Executive support

Calendar management

Travel planning

Communications

Notetaking & formatting

Discretion & confidentiality

Education

Bachelor’s degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

The Windfall Firm in Dallas, TX is seeking an experienced Executive Assistant to support the CEO in a fast-paced, in-office role. The candidate will manage calendars, travel, communications, and day-to-day priorities with discretion and professionalism.

The ideal candidate has 10+ years of EA experience supporting C‑suite executives and excels at organization and confidentiality. Notary and board-support experience are a plus.