Executive Assistant to CEO — Fast-Paced Brand Ops Pro

Dear Media; West Hollywood (CA); On-site; USD 70,000 - 95,000; Full time

Job summary

Woo Essentials, a brand within Dear Media, is seeking an Executive Assistant to support the CEO with high-level administrative functions, complex scheduling, and proactive project coordination in a fast-paced consumer products environment. The role emphasizes discretion, clear communication, and strong organizational skills.

The Executive Assistant will track metrics, prepare briefs, coordinate meetings with internal teams, vendors, and partners, and manage onsite logistics.

Qualifications

• 2–4 years of administrative or executive assistant experience in related fields.
• Experience supporting a senior executive in a fast-paced consumer brand is preferred.
• Excellent written, verbal, and presentation communication skills.
• Strong interpersonal and organizational abilities.

Responsibilities

• Provide high-level executive support to the CEO, including calendar management, scheduling, meeting preparation, and call agendas/notes.
• Assist the CEO in compiling and synthesizing data, business metrics, sales reports, and insights that support strategic business decisions, in addition to managing expense reports.
• Track and follow up on action items to ensure deadlines are met and projects move forward efficiently.
• Maintain and update key business documents, including presentations, reports, trackers, and reference materials.
• Prepare end-of-day summaries, next-day schedules, and priority briefs for the CEO.
• Serve as a point of contact for executives, internal teams, vendors, retail partners, and external business partners with a high level of professionalism and discretion.
• Assist with coordinating meetings and communications related to business operations, product development, marketing initiatives, and strategic partnerships.
• Attend select business meetings and events and support onsite logistics when needed, as well as perform additional tasks and special assignments.
• In-office presence required 3-5 days per week.

Skills

Executive support

Calendar management

Communication skills

Discretion

Cross-functional collaboration

Google Workspace

Microsoft Office

Tools

Google Workspace

Microsoft Office

Job description

Woo Essentials, a brand within Dear Media, is seeking an Executive Assistant to support the CEO with high-level administrative functions, complex scheduling, and proactive project coordination in a fast-paced consumer products environment. The role emphasizes discretion, clear communication, and strong organizational skills.

The Executive Assistant will track metrics, prepare briefs, coordinate meetings with internal teams, vendors, and partners, and manage onsite logistics.