Executive Assistant

SupportFinity™; New York (NY); On-site; USD 70,000 - 90,000; Full time

Job summary

A dynamic firm is seeking an Executive Assistant who will provide high-level administrative support to the CEO and executives. This role involves managing calendars, coordinating travel, and leading team operations. The ideal candidate has strong administration skills, excellent communication abilities, and a detail-oriented approach. You will work in a fast-paced environment with a collaborative mindset, ensuring smooth operations within a high-growth business.

Qualifications

• Experience supporting senior executives within a business environment.
• Ability to manage deadlines and prioritize tasks.
• Proven ability to take initiative and think ahead.

Responsibilities

• Leading team operations and internal communications.
• Coordinating projects and initiatives with team members.
• Managing calendars and organizing meetings.

Skills

Strong administration/office skills

Excellent communication skills

Detail-oriented mindset

Strong multi-tasking abilities

Problem-solving skills

Tools

PowerPoint

Keynote

Google Slides

Excel

Job description

Aday is hiring for an Executive Assistant to provide high level administrative support to the CEO and other company executives. You will work closely with our CEO and act as a liaison between the office of the CEO, our internal team, and external contacts. You will be responsible for the organization and time management of many business-critical workstreams. The ideal candidate is a go-getter, eager to jump in and learn, obsessive about the details, and is eager to make an impact within a thriving, high-growth business.

Qualifications

• Experience supporting senior executives within a business environment
• Strong administration/office skills including business etiquette, answering phones, and fielding requests and the ability to act as a “gate keeper”, as well as the ability to chase people down to deadlines
• Solid experience with presentation programs such as PowerPoint, Keynote, Google Slides and with calendar management
• Strong communication skills, both written and verbal
• Strong multi-tasking skills, balancing competing priorities and seeing tasks through to completion, often under tight deadlines
• A detail-oriented, collaborative mindset
• A proven ability to take initiative and think and plan ahead
• An exceptional eye for detail and organization, with extreme focus on mistakes and poor grammar
• Discretion, good judgment, and a high degree of confidentiality
• Willingness to pitch in wherever necessary with a “no task too big or small” mindset
• Exceptional intuitive thinking, critical reasoning, and problem-solving skills
• A high sense of urgency and being highly results oriented, not stopping until the outcome is achieved
• Ability to make logical, reasonable decisions when explicit guidance is not given

Responsibilities

• Leading team operations including internal communications, email distribution lists, technology, upgrades, new hire coordination, time keeping assistance, etc.
• Coordinating with other staff members and departments to facilitate projects and initiatives.
• Conducting research, preparing presentations (PowerPoint, Keynote, Documents, Excel) and reports, and tracking a variety of details
• Managing calendars and coordinating meetings
• Planning and organizing travel arrangements (domestic and international), including researching and scheduling the best options, and dealing with necessary changes/adjustments to the itinerary
• Renewing memberships, visas, credit cards, etc.
• And many more ad hoc projects!