Executive Assistant

Dear Media; West Hollywood (CA); On-site; USD 70,000 - 95,000; Full time

Job summary

Woo Essentials, a brand within Dear Media, is seeking an Executive Assistant to support the CEO with high-level administrative functions, complex scheduling, and proactive project coordination in a fast-paced consumer products environment. The role emphasizes discretion, clear communication, and strong organizational skills.

The Executive Assistant will track metrics, prepare briefs, coordinate meetings with internal teams, vendors, and partners, and manage onsite logistics.

Qualifications

• 2–4 years of administrative or executive assistant experience in related fields.
• Experience supporting a senior executive in a fast-paced consumer brand is preferred.
• Excellent written, verbal, and presentation communication skills.
• Strong interpersonal and organizational abilities.

Responsibilities

• Provide high-level executive support to the CEO, including calendar management, scheduling, meeting preparation, and call agendas/notes.
• Assist the CEO in compiling and synthesizing data, business metrics, sales reports, and insights that support strategic business decisions, in addition to managing expense reports.
• Track and follow up on action items to ensure deadlines are met and projects move forward efficiently.
• Maintain and update key business documents, including presentations, reports, trackers, and reference materials.
• Prepare end-of-day summaries, next-day schedules, and priority briefs for the CEO.
• Serve as a point of contact for executives, internal teams, vendors, retail partners, and external business partners with a high level of professionalism and discretion.
• Assist with coordinating meetings and communications related to business operations, product development, marketing initiatives, and strategic partnerships.
• Attend select business meetings and events and support onsite logistics when needed, as well as perform additional tasks and special assignments.
• In-office presence required 3-5 days per week.

Skills

Executive support

Calendar management

Communication skills

Discretion

Cross-functional collaboration

Google Workspace

Microsoft Office

Tools

Google Workspace

Microsoft Office

Job description

About the Company

This opportunity is with Woo Essentials, one of Dear Media's subsidiary companies. Woo Essentials is a modern sexual wellness and lifestyle brand focused on creating thoughtfully designed products that promote confidence, self-care, and personal well-being. Operating in the fast-paced consumer products and e-commerce space, the company is focused on brand development, product innovation, strategic partnerships, and continued business growth.

About the Position

This role supports the CEO of the company by managing high-level administrative functions, coordinating priorities, and ensuring seamless day-to-day operations. The position requires a highly organized, proactive individual who can manage complex scheduling, track key business initiatives, and communicate effectively with internal teams, business partners, vendors, and external stakeholders.

The Executive Assistant will play a key role in supporting the CEO's daily operations, maintaining office organization, and helping drive efficiency across a growing consumer products and lifestyle business. The ideal candidate is resourceful, detail-oriented, and comfortable working in a fast-paced, entrepreneurial environment.

Responsibilities

• Provide high-level executive support to the CEO, including complex calendar management, scheduling, meeting preparation, and call agendas/notes.
• Assist the CEO in compiling and synthesizing data, business metrics, sales reports, and insights that support strategic business decisions, in addition to managing expense reports.
• Track and follow up on action items to ensure deadlines are met and projects move forward efficiently.
• Maintain and update key business documents, including presentations, reports, trackers, and reference materials.
• Prepare end-of-day summaries, next-day schedules, and priority briefs for the CEO.
• Serve as a point of contact for executives, internal teams, vendors, retail partners, and external business partners with a high level of professionalism and discretion.
• Assist with coordinating meetings and communications related to business operations, product development, marketing initiatives, and strategic partnerships.
• Attend select business meetings and events and support onsite logistics when needed, as well as perform additional tasks and special assignments.
• In-office presence required 3-5 days per week.

Qualifications

• 2-4 years of administrative or executive assistant experience in a related field (Consumer Products, E-commerce, Beauty, Wellness, Lifestyle, Marketing, or Retail).
• Prior experience supporting a senior executive or working within a fast-paced consumer brand, startup, or entrepreneurial environment strongly preferred.
• Exceptional written, verbal, and presentation communication skills.
• Strong interpersonal abilities with the capacity to interact effectively across diverse personalities and working styles.
• Skilled at managing a high-volume workload, handling multiple deadlines, and remaining organized in a fast-paced environment.
• Demonstrated discretion, professionalism, and ability to handle confidential information.
• Highly proactive, detail-oriented, resourceful, and solutions-driven.
• Proficiency in Google Workspace, Microsoft Office, and general business productivity tools.
• Interest in consumer products, sexual wellness, lifestyle brands, e-commerce, and brand development.

Desired Characteristics

• Acts with integrity and builds trust with business partners, vendors, and colleagues.
• Demonstrates ownership, accountability, and strong problem-solving skills.
• Thrives in an entrepreneurial, fast-moving environment and operates with a consistent bias toward action and proactivity.
• Demonstrated experience handling confidential information with integrity and discretion
• Constantly seeks to elevate processes, improve systems, and optimize workflows.
• Self-starter who excels at prioritization, multitasking, and anticipating the needs of senior leadership.
• Comfortable working in a growing business where priorities may shift and responsibilities evolve.
• Brings a positive, professional, and adaptable approach to supporting executive leadership and company operations.

Dear Media offers competitive salaries and benefits to all employees. Compensation is determined based upon the market in which the position is located, the responsibilities of the position, the experience and skills of the applicant, and other job-related factors.

Dear Media is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration without regard to race, ethnicity, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Dear Media offers parental and family leave along with generous health and dental benefits for all employees.