Executive Assistant to CEO

MS Shift, Inc.; New York (NY); On-site; USD 90,000 - 140,000; Full time

Benefits offered by this job

Health insurance

Job summary

MS Shift, Inc. is seeking an Executive Assistant to support the CEO in a fast-paced, high-pressure environment. The role requires calm under pressure, meticulous attention to detail, and strong communication with high-level executives.

You will manage the CEO's calendar, travel, meetings, and confidential information, coordinating with leadership and internal teams to keep operations running smoothly. Ideal candidates have 7+ years of EA experience, 5+ years in SaaS/tech, and proven ability to

Qualifications

• Bachelor's degree or equivalent experience.
• 7+ years of experience as an Executive Assistant.
• 5+ years of experience supporting functions in a SaaS/tech industry.
• High attention to detail; able to work independently and under pressure.
• Ability to prioritize, meet deadlines, and keep information confidential.
• Excellent written and verbal communication, time-management, and organization skills.
• Knowledge of CRM systems such as Salesforce is a plus.
• Minimum typing speed of 60 WPM.

Responsibilities

• Schedule appointments and maintain and update the daily calendar.
• Coordinate travel arrangements, prepare itineraries, plan logistics, and submit expense reports.
• Screen all incoming phone calls, inquiries, visitors, and correspondence, and route accordingly.
• Maintain confidentiality of highly sensitive information.
• Manage complex office administrative work requiring independent judgment and initiative.
• Handle all CEO-related logistics and interact with leadership, internally and externally.
• Prioritize emails and respond when necessary.
• Serve as a primary point of contact between the CEO and the team/customers.
• Schedule departmental meetings and assist in preparing agendas and materials.
• Attend meetings, take notes, and prepare the initial draft of minutes and summaries.

Skills

Executive support

Calendar management

Travel planning

Communication

Discretion

Time management

Education

Bachelor's degree or equivalent

Tools

Salesforce

Job description

We’re looking for an Executive Assistant to support the CEO. The ideal candidate will keep their calm in a high-pressure environment while coordinating the CEO’s logistics and administrative work, making sure operations run smoothly. This person is detail oriented, a creative problem solver, comfortable interacting with high-level executives, and thrives in a fast-paced environment.

Responsibilities

• Schedule appointments and maintain and update the daily calendar.
• Coordinate travel arrangements, prepare itineraries, plan logistics, and submit expense reports.
• Screen all incoming phone calls, inquiries, visitors, and correspondence, and route accordingly.
• Maintain confidentiality of highly sensitive information.
• Manage complex office administrative work requiring independent judgment and initiative.
• Handle all CEO-related logistics and interact with leadership, internally and externally.
• Prioritize emails and respond when necessary.
• Serve as a primary point of contact between the CEO and the team/customers.
• Schedule departmental meetings and assist in preparing agendas and materials.
• Attend meetings, take notes, and prepare the initial draft of minutes and summaries.

Qualifications

• Bachelor’s degree or equivalent experience.
• 7+ years of experience as an Executive Assistant.
• 5+ years of experience supporting functions in a SaaS/tech industry.
• High attention to detail; able to work independently and under pressure.
• Ability to prioritize, meet deadlines, and keep information confidential.
• Excellent written and verbal communication, time-management, and organization skills.
• Knowledge of CRM systems such as Salesforce is a plus.
• Minimum typing speed of 60 WPM.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

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