Executive Assistant to CEO | Direct Access

Professional Alternatives; Richmond (TX); On-site; USD 75,000 - 90,000; Full time

Benefits offered by this job

Dog-friendly office

Direct access to CEO

Job summary

Professional Alternatives is seeking an organized Executive Assistant to provide direct administrative support to the CEO. You will manage the CEO’s calendar, arrange travel, and handle priorities to keep daily operations running smoothly.

The role requires discretion, proactive problem-solving, and strong communication. You will coordinate meetings, prepare materials, and serve as the professional liaison with internal teams, clients, and vendors.

Qualifications

• 8-10 years experience in executive/administrative support
• Excellent organizational skills and attention to detail
• Strong written and verbal communication
• Proven ability to manage multiple priorities and meet deadlines
• Proficiency in Microsoft Office, Outlook, calendar management, and travel booking tools
• Ability to handle confidential information with discretion
• Strong judgment, initiative, and independent work style
• Flexible, solutions-oriented mindset and adaptability
• Professional demeanor when communicating with executive leadership

Responsibilities

• Calendar management: schedule meetings and resolve conflicts
• Travel coordination: arrange domestic and international travel and itineraries
• Executive support: assist with daily priorities, meeting prep, correspondence, and follow-up
• Communication: liaise with internal teams, clients, vendors, and business contacts
• Meeting support: prepare materials, document action items, and follow up on deadlines
• Administrative operations: handle confidential information and manage projects
• Proactive problem-solving: anticipate needs and resolve issues
• Flexibility: occasional after-hours support for travel or urgent matters

Skills

Executive support

Calendar management

Travel coordination

Communication skills

Discretion

Multitasking

Tools

Microsoft Office

Outlook

Travel booking tools

Job description

Professional Alternatives is seeking an organized Executive Assistant to provide direct administrative support to the CEO. You will manage the CEO’s calendar, arrange travel, and handle priorities to keep daily operations running smoothly.

The role requires discretion, proactive problem-solving, and strong communication. You will coordinate meetings, prepare materials, and serve as the professional liaison with internal teams, clients, and vendors.