Executive Assistant to CEO

Avex Music Group; West Hollywood (CA); On-site; USD 90,000 - 130,000; Full time

Job summary

Avex Music Group seeks an experienced Executive Assistant to support the CEO with high-level administrative tasks, scheduling, and communications. The role requires discretion, proactive problem-solving, and the ability to operate in a fast-paced environment.

The ideal candidate has 10+ years of executive support, strong communication skills, and proficiency with Google Workspace, Microsoft Office, and Zoom.

Qualifications

• 10+ years of experience supporting senior leadership.
• Experience supporting a CEO or C-suite is preferred.
• Excellent written and verbal communication skills.
• Strong judgment and discretion.
• Highly organized and proactive in a fast-paced environment.

Responsibilities

• Manage and prioritize the CEO's calendar for calls, meetings, and events.
• Coordinate domestic and international travel arrangements.
• Liaise with executive leadership and stakeholders.
• Manage correspondence and time-sensitive communications.
• Prepare materials for meetings and take minutes when needed.
• Track action items and follow up on progress.
• Oversee CEO expense tracking and reporting.
• Collaborate with internal departments on projects.
• Handle confidential information with discretion.
• Anticipate scheduling and logistical needs, resolving issues proactively.
• Support personal and administrative tasks as needed.

Skills

Executive support

Calendar management

Travel coordination

Communication

Discretion

Tools

Google Workspace

Microsoft Office

Zoom

Productivity tools

Job description

The ideal candidate for the Executive Assistant to CEO position is a dedicated individual with 10+ years of experience supporting senior corporate leadership. The primary role of this position is to assist the CEO with personal and administrative tasks, communication, scheduling, and day-to-day business operations. Individuals best suited for this role are highly driven, detail-oriented, discreet, proactive, and able to operate in a fast-paced environment.

Responsibilities

• Manage and prioritize the CEO's calendar for calls, business meetings, appointments, and events
• Coordinate domestic and international travel arrangements and visits from global partners/staff
• Liaise with executive leadership, internal staff, partners, legal teams, and other key stakeholders
• Manage and prioritize correspondence and time-sensitive communications
• Prepare the CEO for meetings with relevant materials and information
• Take minutes at necessary meetings, track action items, and follow up as needed
• Manage CEO expense tracking and reporting
• Collaborate with internal departments on various projects
• Handle confidential business and personal information with discretion
• Anticipate needs and proactively resolve scheduling, logistical, and administrative issues
• Support with additional personal and administrative tasks as needed
• Some travel may be required

Qualifications

• 10+ years of relevant executive support experience
• Experience supporting a CEO or C-suite executive preferred
• Strong understanding of Google Workspace, Microsoft Office, Zoom, and related productivity tools
• Excellent written and verbal communication skills
• Self-motivated team player
• Diligent, proactive, and resourceful
• Highly organized and efficient
• Strong attention to detail
• Strong judgment and discretion
• Professional work ethic
• Works autonomously and manages priorities effectively