Executive Assistant to CEO - Proactive, AI-Savvy Liaison

Coastal Talent Solutions; Alpharetta (GA); On-site; USD 75,000 - 85,000; Full time

Benefits offered by this job

Competitive salary: $75K-$85K based on

Potential company vehicle

Company technology provided

Medical, dental & vision insurance

401(k) with company contribution

Paid time off & holidays

Long-term stability

Growth opportunity within an expanding

Job summary

Coastal Talent Solutions in Alpharetta, GA seeks an experienced Executive Assistant to the CEO to streamline calendars, travel, and correspondence while supporting the President and COO. The role requires initiative, strong communication, and comfort working with senior leadership.

You will manage complex schedules, prepare materials, and help keep initiatives moving with proactive project follow-up. The position emphasizes collaboration, technology use, and discretion in handling confidential

Qualifications

• Experience supporting senior executives or C-suite leadership.
• Highly organized with strong attention to detail and follow-through.
• Proactive mindset with the ability to anticipate needs.
• Strong written and verbal communication skills.
• Comfortable managing multiple priorities in a fast-paced environment.

Responsibilities

• Manage the CEO's calendar, meetings, appointments, and scheduling priorities.
• Coordinate travel arrangements, itineraries, and related logistics.
• Provide administrative support to the CEO and additional support to the President and COO as needed.
• Prepare correspondence, presentations, reports, meeting materials, and other documents.
• Coordinate meetings and help ensure priorities and action items are followed through.
• Assist with smaller projects and follow up with team members to keep initiatives moving.
• Help maintain organization and consistency across the executive leadership team.
• Communicate professionally with employees, clients, vendors, and other business partners.
• Anticipate needs and proactively identify areas where executive leadership could use support.
• Utilize AI and other technology tools to improve efficiency and streamline day-to-day tasks.
• Handle sensitive and confidential information with discretion and professionalism.

Skills

Executive support

Calendar & travel management

Communication skills

Proactive mindset

Tech-savviness with AI

Discretion handling

Job description

Coastal Talent Solutions in Alpharetta, GA seeks an experienced Executive Assistant to the CEO to streamline calendars, travel, and correspondence while supporting the President and COO. The role requires initiative, strong communication, and comfort working with senior leadership.

You will manage complex schedules, prepare materials, and help keep initiatives moving with proactive project follow-up. The position emphasizes collaboration, technology use, and discretion in handling confidential