Executive Assistant to CEO & COO | Strategic Support

Rivia Mind - Mental Healthcare

United States

Remote

USD 45,000 - 50,000

Full time

2 days ago

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Benefits offered by this job

PTO & milestone increases

Annual office closures + holidays

Impact days for development

Health, dental, vision insurance

Mental health care options

HSA / FSA options

401(k) with employer match

Bereavement leave

Tenure acknowledgments

Job summary

Rivia Mind - Mental Healthcare in NYC is seeking an Administrative Assistant to support our CEO and COO. This role goes beyond traditional admin tasks, requiring proactive calendar management, meeting coordination, travel planning, and project support to keep executive priorities moving forward.

The ideal candidate is highly organized, with excellent written and verbal communication, discretion, and comfort working virtually with senior leaders.

Qualifications

Bachelor’s degree required with at least 2 years of admin support experience.
Excellent written and verbal communication; able to support C-Suite virtually.
Strong time management, problem solving, and confidentiality.

Responsibilities

Manage calendars for two executive leaders and prioritize tasks.
Coordinate meetings, travel, and company events.
Prepare documents and reports for executive meetings.
Draft responses and manage executive communications.
Oversee expense tracking and special projects.

Skills

Calendar management

Executive support

Travel coordination

Communication skills

Google Suite

Salesforce

Monday.com

EHR/EMR

Problem solving

Discretion

Education

Bachelor's Degree

Tools

Salesforce

Monday.com

EHR/EMR

Job description

The ideal candidate is highly organized, with excellent written and verbal communication, discretion, and comfort working virtually with senior leaders.

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