Remote Executive Assistant to CEO/COO | Project & Calendar Pro

Rivia Mind; United States; Remote; USD 65,000 - 85,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) retirement plan with employer‑匹

Paid time off and holidays

Professional development

Wellness programs

Referral bonus opportunities

Job summary

Rivia Mind is seeking a highly organized Administrative Assistant to provide executive-level support to the CEO and COO in a fully remote role in the United States. The candidate will manage schedules, coordinate meetings, prepare documents, and maintain confidential records in a fast-paced healthcare environment.

Ideal applicants have a Bachelor's degree, at least two years of administrative or customer service experience, and proficiency with Google Suite, Salesforce, Monday.com, and EHR/EMR

Qualifications

• Bachelor's Degree required.
• Minimum 2 years of administrative support or customer service experience.
• Experience managing confidential information and technical administrative tasks.
• Excellent written and verbal communication skills.
• Comfortable supporting C-Suite executives in a remote environment.
• Strong problem-solving, organization, and time management skills.
• Ability to manage multiple priorities and deadlines effectively.
• Proficiency with Google Suite and administrative software platforms.
• Experience with tools such as Monday.com, Salesforce, and EHR/EMR platforms is preferred.

Responsibilities

• Manage daily, weekly, monthly, and quarterly tasks for executive leadership.
• Coordinate calendars for CEO and COO, including internal meetings, external appointments, and travel arrangements.
• Prepare agendas, take notes, track decisions, and follow up on action items.
• Prepare and edit documents, presentations, reports, and executive communications.
• Screen and prioritize requests, calls, and communications; draft responses when needed.
• Assist with executive expense tracking and reimbursement processes.
• Support conference planning, special projects, and leadership initiatives.
• Monitor project timelines, deliverables, and deadlines.
• Maintain confidentiality with sensitive clinical, employee, and business information.
• Support company applications and systems including Google Suite, Salesforce, Monday.com, and other platforms.
• Coordinate employee milestone gifting and event-related logistics for virtual and in-person activities.
• Provide high-level customer service while representing Rivia Mind professionally.

Skills

Executive support

Calendar management

Communication skills

Organizational skills

Remote work

Education

Bachelor's Degree

Tools

Google Suite

Salesforce

Monday.com

EHR/EMR platforms

Job description

Rivia Mind is seeking a highly organized Administrative Assistant to provide executive-level support to the CEO and COO in a fully remote role in the United States. The candidate will manage schedules, coordinate meetings, prepare documents, and maintain confidential records in a fast-paced healthcare environment.

Ideal applicants have a Bachelor's degree, at least two years of administrative or customer service experience, and proficiency with Google Suite, Salesforce, Monday.com, and EHR/EMR