Strategic Executive Assistant to the CEO

Mindful-Care; West Hempstead (NY); On-site; USD 38,000 - 54,000; Full time

Job summary

Mindful Care is seeking an Executive Assistant to the CEO who is highly organized, proactive, and ready to work closely with the CEO to learn and grow within a fast-growing company. You will serve as a trusted right hand, handling complex scheduling, travel planning, and high-level coordination across teams and external partners.

You will manage the CEO’s calendar and communications, prepare for investor meetings, and support priority initiatives while ensuring tasks are completed on time.

Qualifications

• Experience supporting a CEO, founder, or senior leader in a fast-paced environment.
• Extremely organized with strong attention to detail.
• Excellent written and verbal communication skills.
• Comfortable coordinating complex calendars and travel.

Responsibilities

• Own and manage a complex calendar across business and personal commitments.
• Manage and prioritize the CEO’s email and LinkedIn inboxes, flagging urgent matters.
• Anticipate scheduling conflicts and deadlines to prevent issues.
• Coordinate domestic and international travel, meetings, and events.
• Handle documents, approvals, expenses, and reimbursements.
• Track commitments and follow ups to keep the CEO informed.

Job description

Mindful Care is seeking an Executive Assistant to the CEO who is highly organized, proactive, and ready to work closely with the CEO to learn and grow within a fast-growing company. You will serve as a trusted right hand, handling complex scheduling, travel planning, and high-level coordination across teams and external partners.

You will manage the CEO’s calendar and communications, prepare for investor meetings, and support priority initiatives while ensuring tasks are completed on time.