Strategic Executive Assistant to CEO & COO

Behavioral-Health-Response; St. Louis (MO); On-site; USD 50,000 - 55,000; Full time

Job summary

Behavioral Health Response is seeking an Executive Assistant to primarily support our CEO while assisting the COO, executive team, and office operations. The role requires high organization, discretion, and adaptability in a dynamic environment.

You will manage calendars, coordinate travel, prepare expense reports, and support the accounting team. The position involves occasional after-hours work and travel as needed.

Qualifications

• Proven experience supporting C-level executives – 3 years of experience.
• Strong administrative or executive support background with a track record of long-term tenure.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Technologically savvy; comfortable with iPhone, iPad, Microsoft Surface, Canva, and related office tools.

Responsibilities

• Serve as a professional point of contact for the CEO, communicating directly with Board members, external partners, staff, and business associates.
• Prioritize and manage multiple tasks, consistently handling confidential matters with professionalism and tact.
• Coordinate and schedule meetings, internal/external events, and company-wide activities.
• Oversee general office operations, including procurement of coffee, snacks, and office supplies from multiple vendors, and ensure office spaces and files are clean, organized, and well-maintained.
• Assist the accounting team with invoicing, administrative functions, and special projects.
• Run occasional local errands (e.g., mail drop-offs at UPS, USPS, and similar locations).
• Provide comprehensive administrative and personal support to the CEO, including:Managing complex calendars and scheduling, Coordinating travel arrangements and itineraries, Preparing and processing expense reports for the CEO and COO, Assembling meeting materials and facilitating conference calls, Assisting with personal appointments, reservations, and scheduling (e.g., meetings, dining, private commitments), Coordinating errands and special requests as needed, Managing personal correspondence, gifts, and special occasions for the CEO/COO

Skills

Executive support

Calendar management

Travel coordination

Communication

Discretion

Tools

Microsoft Office

Canva

iPhone / iPad / Microsoft Surface

Job description

Behavioral Health Response is seeking an Executive Assistant to primarily support our CEO while assisting the COO, executive team, and office operations. The role requires high organization, discretion, and adaptability in a dynamic environment.

You will manage calendars, coordinate travel, prepare expense reports, and support the accounting team. The position involves occasional after-hours work and travel as needed.