Administrative Assistant – Remote

Rivia Mind; United States; Teletrabalho; USD 65 000 - 85 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Medical, dental, and vision insurance

401(k) retirement plan with employer‑匹

Paid time off and holidays

Professional development

Wellness programs

Referral bonus opportunities

Resumo da oferta

Rivia Mind is seeking a highly organized Administrative Assistant to provide executive-level support to the CEO and COO in a fully remote role in the United States. The candidate will manage schedules, coordinate meetings, prepare documents, and maintain confidential records in a fast-paced healthcare environment.

Ideal applicants have a Bachelor's degree, at least two years of administrative or customer service experience, and proficiency with Google Suite, Salesforce, Monday.com, and EHR/EMR

Qualificações

• Bachelor's Degree required.
• Minimum 2 years of administrative support or customer service experience.
• Experience managing confidential information and technical administrative tasks.
• Excellent written and verbal communication skills.
• Comfortable supporting C-Suite executives in a remote environment.
• Strong problem-solving, organization, and time management skills.
• Ability to manage multiple priorities and deadlines effectively.
• Proficiency with Google Suite and administrative software platforms.
• Experience with tools such as Monday.com, Salesforce, and EHR/EMR platforms is preferred.

Responsabilidades

• Manage daily, weekly, monthly, and quarterly tasks for executive leadership.
• Coordinate calendars for CEO and COO, including internal meetings, external appointments, and travel arrangements.
• Prepare agendas, take notes, track decisions, and follow up on action items.
• Prepare and edit documents, presentations, reports, and executive communications.
• Screen and prioritize requests, calls, and communications; draft responses when needed.
• Assist with executive expense tracking and reimbursement processes.
• Support conference planning, special projects, and leadership initiatives.
• Monitor project timelines, deliverables, and deadlines.
• Maintain confidentiality with sensitive clinical, employee, and business information.
• Support company applications and systems including Google Suite, Salesforce, Monday.com, and other platforms.
• Coordinate employee milestone gifting and event-related logistics for virtual and in-person activities.
• Provide high-level customer service while representing Rivia Mind professionally.

Conhecimentos

Executive support

Calendar management

Communication skills

Organizational skills

Remote work

Formação académica

Bachelor's Degree

Ferramentas

Google Suite

Salesforce

Monday.com

EHR/EMR platforms

Descrição da oferta de emprego

Rivia Mind is seeking a highly organized and proactive Administrative Assistant to provide executive-level support to the CEO and COO. This remote role is ideal for professionals who can manage multiple priorities, maintain confidentiality, and independently handle administrative responsibilities in a fast-paced healthcare environment.

The successful candidate will support executive operations by managing schedules, coordinating meetings, assisting with projects, maintaining records, and ensuring timely follow-up on important initiatives. Strong communication skills, attention to detail, and the ability to work independently are essential for success in this position.

Key Responsibilities

• Manage daily, weekly, monthly, and quarterly administrative tasks for executive leadership.
• Coordinate calendars for the CEO and COO, including internal meetings, external appointments, and travel arrangements.
• Support company meetings by preparing agendas, taking detailed notes, tracking decisions, and following up on action items.
• Prepare and edit documents, presentations, reports, and executive communications.
• Screen and prioritize requests, calls, and communications while drafting responses when required.
• Assist with executive expense tracking and reimbursement processes.
• Support conference planning, special projects, and leadership initiatives.
• Monitor project timelines, deliverables, and commitments while ensuring deadlines are achieved.
• Maintain confidentiality when handling sensitive clinical, employee, and business information.
• Support company applications and systems including Google Suite, Salesforce, Monday.com, and other administrative platforms.
• Coordinate employee milestone gifting and event-related logistics for virtual and in-person activities.
• Provide high-level customer service while representing Rivia Mind professionally.

Requirements

• Bachelor's Degree.
• Minimum 2 years of experience in administrative support or customer service.
• Experience managing confidential information and technical administrative tasks.
• Excellent written and verbal communication skills.
• Comfortable supporting C-Suite executives in a remote environment.
• Strong problem-solving, organization, and time management skills.
• Ability to manage multiple priorities and deadlines effectively.
• Proficiency with Google Suite and administrative software platforms.
• Experience with tools such as Monday.com, Salesforce, and EHR/EMR platforms is preferred.

Strong knowledge of

• Executive administrative support and calendar management.
• Document preparation, reporting, and project coordination.
• Google Suite, Salesforce, Monday.com, and digital workplace tools.

Benefits

• Medical, dental, and vision insurance.
• 401(k) retirement plan with employer match.
• 3 weeks of front-loaded paid time off with milestone increases.
• Annual office closure from December 25 to January 1.
• Additional paid holidays.
• Flexible benefit reimbursement.
• Mental health care options and wellness programs.
• Referral bonus opportunities.
• Professional development and volunteer impact days.