Remote Executive Assistant to CEO/COO | Calendar & Projects

Rivia Mind; Florida; Remote; USD 42,000 - 60,000; Full time

Benefits offered by this job

Paid holidays

Flexible benefits

Medical/Dental/Vision insurance

Referral bonus potential

Job summary

Rivia Mind is seeking an organized Administrative Assistant to support the CEO and COO, manage calendars, coordinate meetings and travel, and help drive strategic initiatives in a remote setting.

The role requires a Bachelor's degree, at least 2 years in admin or customer service, comfort with Google Suite, Monday.com, Salesforce, and EHR/EMR platforms, and a proactive, confidential approach. You will handle documents, expense tracking, and event logistics while upholding data integrity.

Qualifications

• Bachelor's Degree required; minimum 2 years in admin support or customer service.
• Experience handling confidential tasks and supporting C-Suite in a virtual setting.
• Proficiency with Google Suite, Monday.com, Salesforce, and EHR/EMR platforms.

Responsibilities

• Manage complex calendars for the CEO and COO, including internal/external meetings and travel.
• Coordinate company-wide meetings and travel requests; support leadership team.
• Prepare/edit documents, presentations, and reports for executive meetings.
• Own meeting coordination, note-taking, and follow-up with stakeholders.
• Screen requests and draft responses; assist with expense tracking for executives.
• Support special projects led by the COO/CEO and maintain data integrity.

Skills

Calendar management

Executive support

Discretion/confidentiality

Communication skills

Education

Bachelor's Degree

Tools

Google Suite

Monday.com

Salesforce

EHR/EMR systems

Job description

Rivia Mind is seeking an organized Administrative Assistant to support the CEO and COO, manage calendars, coordinate meetings and travel, and help drive strategic initiatives in a remote setting.

The role requires a Bachelor's degree, at least 2 years in admin or customer service, comfort with Google Suite, Monday.com, Salesforce, and EHR/EMR platforms, and a proactive, confidential approach. You will handle documents, expense tracking, and event logistics while upholding data integrity.