Executive Assistant & Office Manager — AI‑Savvy Scheduler & Gatekeeper

present of AI; San Francisco (CA); On-site; USD 90,000 - 130,000; Full time

Job summary

Andromeda Robotics seeks an Executive Assistant to the CEO/COO and an Office Manager to orchestrate calendar management, travel, and expense handling, while keeping a small tech environment organized and energized.

The role emphasizes discretion, proactive conflict anticipation, and a hands-on approach to building office processes in a fast-paced setting, with AI tools used to multiply productivity.

Qualifications

• A few years of assistant or office management experience.
• Discretion with confidential matters and ability to anticipate scheduling conflicts.
• Ability to build processes from scratch in a fast-moving setting.

Responsibilities

• Manage CEO/COO calendar, guard time, and coordinate meetings.
• Coordinate board and executive meetings and handle travel and expenses.
• Keep the office stocked, organized, lively, and efficient.

Skills

Calendar management

Discretion with confidential matters

Google Workspace

Calendly

AI tools for admin work

Tools

ChatGPT

Claude

Google Workspace

Calendly

Job description

Andromeda Robotics seeks an Executive Assistant to the CEO/COO and an Office Manager to orchestrate calendar management, travel, and expense handling, while keeping a small tech environment organized and energized.

The role emphasizes discretion, proactive conflict anticipation, and a hands-on approach to building office processes in a fast-paced setting, with AI tools used to multiply productivity.